MISSOURI STATE LAND SURVEY AUTHORITY
Minutes of Meeting
December 21, 1971
The meeting of the State Land Survey Authority was called to order by Chairman Kennedy at 9:10 a.m., December 21, 1971, at the Land Survey Building, Rolla, Missouri. Present were Authority members James Anderson, Willard Eckhardt and Wallace Howe, and State Land Surveyor, Robert Myers.
The minutes of the November 30, 1971, meeting were reviewed and approved as presented.
1. Mr. Myers reported that he and Dean Eckhardt had met with the Appeal Hearings Committee on December 8th. According to a telephone conversation with Mr. Yarrington, budget analyst, following the appeal hearings, the Governor's recommended budget for the Land Survey Authority was increased to $238,653. Written confirmation of this action has not been received.
2. Mr. Myers reported that he and Arthur Jacobs, Chief, Administrative Services, had met with the Committee on State Fiscal Affairs in Jefferson City, December 15, 1971. This meeting was to request transfer of funds to Repair and Replacement appropriation for this fiscal year from either Personal Services or Operations appropriations. A letter was received on December 17th from the Committee on State Fiscal Affairs permitting $3800 to be transferred to R&R from the Personal Services appropriation. Mr. Myers reported he is awaiting further confirmation from the Comptroller's office before expenditure of these funds.
3. The State Land Surveyor's quarterly request for Personal Services in the amount of $18,126 was presented and reviewed by Authority members. The positions of surveyor and engineer technician were included in this request. Dr. Howe moved that the Personal Services recommended request be approved. Motion carried.
4. The third quarter additions request for $11,954 was presented. Mr. Kennedy stated that Mr. Joe Wollard of UMR Business Office had contacted him concerning the possibility of a State Land Survey Authority and UMR agreement for use of equipment owned by the University for microfilming purposes. Mr. Myers stated that he had talked to Mr. Williams, UMR Library Assistant, concerning this work and was awaiting additional information before making a recommended proposal to the Authority.
In connection with the 3rd quarter additions request, there was discussion whether approval of these requests were approval for purchase or as a budgeting figure needing additional approval by the Authority. It was the consensus that Authority approval of budget requests by the State Land Surveyor is approval for planning purposes, and purchases and contracts over $500 need further specific approval.
Dr. Howe made a motion that the 3rd quarter additions request be accepted with the exception of the van, and that to be considered at a later date. Anderson seconded the motion. Motion did not carry.
Adjourned for lunch.
5. The meeting resumed at 1:20 p.m. with Dr. C. V. Mann as quest. It was agreed that further discussion of 3rd quarter Additions recommendation and Operations recommendation be delayed until the end of the agenda.
6. Three proposed forms were presented by Mr. Myers for the Authority's review and comment at the January 13th meeting. Titles of the forms were: Certified Land Corner Restoration; Surveyors Acknowledgment; and Resident Witness Affidavit.
7. A proposed questionaire, "County Surveyor Service Inventory", along with a cover letter was presented for comment and approval. The inventory form and letter were approved subject to suggested minor editorial changes.
8. Mr. Myers stated that he and Mr. Eckhardt had called at the Attorney General's office on December 8th. Mr. Louren Wood has been assigned to the State Land Survey Authority. Mr. Wood requested to attend a meeting of the Survey Authority. Mr. Myers and Mr. Eckhardt will prepare a list of problems to be submitted to Mr. Wood prior to the January 13th meeting. It is hoped that Mr. Wood will be able to attend the meeting that date.
9. Mr. Myers reported that the Legislative Committees of MARLS and the Recorder's Association have requested to meet with him. Authority members approved that the meeting be held in the conference room of the Land Survey Bldg., and agreed that coffee and rolls be provided for the meeting.
10. Mr. Myers reported that during the 3rd quarter there were two meetings he would like to attend: MARLS meeting at E. St. Louis, and ACSM meeting at Washington, D. C. Attendance was approved.
11. The Authority met in executive session from 2:35 to 3:15.
12. The following was approved by the Authority during executive session: Recommended request for tools and office equipment authorized to be expended at the State Land Surveyor's discretion. Recommended requests for reader-printer, van, or vehicle, and surveying equipment are approved as budget figures for planning. Specific proposals will be prepared by Mr. Myers and submitted to the Authority for approval before actual purchase. Consideration should be given as to the utilization of these items in the ultimate SLSA programs.
13. Approval was given to Mr. Myers to follow through on his investigation of possible use of UMR equipment and other equipment -- including portable microfilm camera and report to the Authority by the January 13th meeting.
14. Contractural services of the quarterly recommended request were discussed by the Authority. Mr. Myers' request for $5,000 to obtain records was approved as a budget planning figure and related in part to bringing records into Rolla for microfilming. No firm committments will be made to obtain records until further approval.
15. Mr. Myers reported he had met with Mr. Gay Weeks of the City of Springfield concerning possible SLSA participation in the Springfield--NGS coordinate system program. Mr. Myers recommended that the State Land Survey Authority participate with expertize and money in this program for control expansion.
After discussion by Authority members and Mr. Myers, a motion was made by Mr. Anderson that $2,000 be approved as a budget figure to be used for possible participation in this program. In addition, any participation in the St. Louis Metropolitan--NGS program would be delayed until after results of the Springfield program had been evaluated. Seconded by Dr. Howe. Motion carried.
Meeting adjourned at 4:50 p.m.
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Transcribed by Steven E. Weible
