MINUTES OF MEETING
STATE LAND SURVEY AUTHORITY
August 30, 1973
The meeting of the State Land Survey Authority was called to order at 9:00 a.m. at the State Land Survey Authority Building, Rolla, Missouri. Dean Willard Eckhardt presided at the meeting in the absence of Chairman Daniel Kennedy. Others present were James Anderson, Richard Barr, Larry Fellows and Robert Myers. Arthur Jacobs was also present during part of the meeting.
The minutes of the August 2nd meeting were reviewed. It was agreed that Paragraph 5, Page 1, sentence 2, be amended to read as follows: "It was agreed that the questions pertaining to church and union affiliation should be deleted from the form and a space added for minority status if in accord with State personnel practice. Mr. Jacobs will inquire into the State policy of designating minority groups on the job application form and the appropriate change in the SLSA application form be made subject to approval by Mr. Robert Myers." Minutes approved as corrected.
Trial Balance sheets for the months of July and August were received and noted. Several suggested changes in the structure of the Trial Balance sheets were discussed. These changes will be initiated before the next meeting.
Mr. Myers reported the following on new personnel. As directed at the August 2nd meeting, Chancellor Baker and Mr. Joseph Wollard, Business Officer, University of Missouri-Rolla, were notified by letter that a present UMR employee was being considered for the SLSA position of Chief, Repository. To date no reply has been received. After a reasonable delay, Mr. Jack McDermott was hired as Chief, Repository and will begin his duties on September 1, 1973. Mr. Robert Wethington has been hired as Surveyor and will begin work on September 1, 1973.
At present, three part time employees are working and one student has been assigned to the SLSA through UMR's Financial Aid Program.
As agreed at the August 2nd meeting, a memo concerning transfer of the SLSA to the Department of Natural Resources in the State Reorganization Bill was prepared by Dean Eckhardt and distributed to Authority Members prior to the August 30th meeting. This memo was reviewed in detail. Minor changes were suggested and the memo approved for mailing. It was agreed that copies of the memo be sent to Governor Bond, Members of the House Reorganization Committee, and Members of the Senate Reorganization Committee, with information copies going to Paul Doll, M.S.P.E.; Wendell Locke, M.A.R.L.S.; and Charles Valier, Alan Woods, Robert James and Hugh Sprague, Office of the Governor. Mr. Eckhardt will contact Mr. Valier to obtain names of persons working out details of the Reorganization for Governor Bond. If possible a meeting will be arranged with this committee and members of the SLSA.
Mr. Myers asked for an opinion from the Authority on writing a letter to Governor Bond suggesting that State agencies be directed by Executive Order to follow surveying rules and standards issued by the SLSA. It was the consensus of opinion that this action might be premature. It was agreed that Mr. Myers should make definite overtures to other State agencies concerning this action. Mr. Myers will report back to the Authority with possible recommendations.
Mr. Myers reported no information had been received from the Division of Contracting and Procurement on obtaining Public Liability Insurance for SLSA employees.
Mr. Myers stated that an architect for 1974 Capital Improvements had been selected by the Office of Design and Construction. Motion made by Mr. Barr that Mr. Myers be authorized to negotiate and sign the Capital Improvements contract when received. Seconded by Mr. Eckhardt. Motion carried.
Mr. Myers reported a letter had been received from Governor Bond requesting ideas for new legislation. It was duly moved by Mr. Barr, seconded by Mr. Anderson, and carried that RSMo 60.520(2) should be amended to provide a more adequate salary for the State Land Surveyor. It would be preferable to have no ceiling, but if there is to be a ceiling it should be at least $25,000. Mr. Myers is authorized to prepare and submit appropriate legislative recommendations.
Due to long delays in processing of purchase orders, Mr. Myers requested approval to initiate purchase of the large Reader-Printer during the second quarter rather than the third quarter. Mr. Anderson made a motion, seconded by Mr. Barr, that the Reader-Printer be approved for purchase during the second quarter. Motion carried. Approximate price of the Reader-Printer is $7,000 plus.
Authorization was given for Mr. Myers to attend a Surveying Seminar at Purdue University, Lafayette, Indiana, on September 20-22 and a meeting of the Oklahoma Society of Land Surveyors at Tulsa, Oklahoma, September 28-30, 1973. Mr. Myers will speak at both meetings. Expenses will be partially reimbursed by Purdue University and OSLS.
The regular budget for FY 1975 was reviewed. Mr. Myers stated that he had been informed through Mr. Cooper's office that no change would be made in the UMR-SLSA utility arrangement. Therefore no funds have been requested for payment of utilities in FY 75. Additional personnel requested are: 1 Surveyor; 1 Survey Technician I; 1 Survey Technician III; and 1 Clerk Typist. The SLSA salary chart in relationship with the Merit System salaries was discussed. The Authority members agreed that Mr. Myers should review SLSA salaries again to be sure an expected Merit System increase during Fiscal Year 74 is included in comparable SLSA salaries. Mr. Myers stated that a 1% merit increase will be allowed in FY 75 to be distributed to employees at Mr. Myers' discretion. It was agreed that Mr. Myers request a 5% increase in per diem appropriation. If the increase is not allowed no issue should be made. Equipment purchases were reviewed briefly. Operations request was reviewed by line item. The Operations request is an increase of $34,000 over FY 74, with the entire FY 75 budget request totaling $347,814. Mr. Eckhardt made a motion that the budget be approved and changes by Mr. Myers allowed within a limited extent. Any major changes should be referred to Authority members. The 1975 Capital Improvement budget totaling $98,601 was approved subject to discretion on changes that have to be made.
Mr. Myers reported on the status of SLSA projects:
1. Iron Co. Project. Aerial photography has been reviewed. Mr. Brown has started working on computations and is also traversing some additional points. Coordinate values are being key punched.
2. Carter Co. Project. Ten resume information type forms were sent to possible contractors. A basic inventory of the project has been made.
3. St. Louis Project. A great deal of work has been completed checking out the coordinate system. It appears that the Kosciusko system is out by about 65 feet. The possibility of tieing this system to a National Geodetic Survey station will be investigated. Approximately 709 man-hours has been spent on this project to date. At 2.5 times payroll, this would be $8600.
4. Microfilming is going very well. All of the records of the Lincoln County surveyor and the Lincoln County recorder's books have been filmed.
The next meeting will be held at the SLSA building, September 27th at 9:00 a.m.
Meeting adjourned at 3:05 p.m.
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transcribed by Steven E. Weible
