STATE LAND SURVEY AUTHORITY
Minutes of Meeting
October 25, 1973
The meeting of the State Land Survey Authority was called to order at 9:00 a.m., October 25, 1973 by Chairman Daniel Kennedy at the Land Survey Authority Building, Rolla, Missouri. Present besides Chairman Kennedy were James Anderson, Richard Barr, Willard Eckhardt, Larry Fellows and Robert Myers.
Minutes of the September 27th meeting were reviewed. Paragraph 3, Page 1 was revised to read as follows: "Mr. Myers called attention to an Executive Order concerning equal employment opportunities that had been received from the Office of the Governor. Dean Eckhardt will send a copy of the University of Missouri's affirmative action plan on equal employment opportunities for SLSA reference in adopting a plan as requested in the Executive Order." The last paragraph, Page 2 was revised to read, "....any request from the Attorney General (or other appropriate State agency), but until that time the SLSA cannot comment or take action." Minutes approved as corrected.
A draft prepared by Arthur Jacobs entitled, "State Land Survey Authority Code of Fair Practices" was reviewed along with suggested changes drafted by Dean Eckhardt. Several additions and deletions were made. After complete review a motion was made by Mr. Barr, seconded by Mr. Anderson, that the Affirmative Action Plan be approved as revised. Motion carried. Mr. Kennedy and Dr. Fellows, in voting against the motion, expressed the opinion that the plan as presented was too voluminous and was not specific enough on timetable and goals.
The revised SLSA Rules and Regulations and Personnel Policies and Procedures were reviewed and changes noted. Additional minor changes were suggested and approved. In Chapter 16.060, further inquiry will be made concerning carry over of compensatory time and Chapter 16.060 written in accordance with that finding. The Rules and Regulations and Personnel Policies and Procedures were approved as revised.
The financial statement for October 1973 was noted. A transfer of "up to $3,000" to Data Processing from Surveying Services was approved.
Mr. Myers reviewed the proposed Smithville Restoration Project, T. 53 N., R. 32 W., along with additional information received from Mr. Harvey Evans since the September 1973 meeting. Mr. Evans submitted the following cost for the project: Cost of survey, $23,149.72; additional monuments in gravel road, $65 each; additional monuments not in road, $40 each, or approximately $2,085.00. Approximate total cost of project is $25,234.72. Accuracy requirements and details of the project were discussed. Motion made by Mr. Anderson, seconded by Mr. Barr that this project be approved and authority given Mr. Myers to enter into a contract with Harvey Evans to complete the project. Minor modifications in the work detail can be negotiated by Mr. Myers in execution of the contract. Mr. Kennedy voted for the motion with the following stipulation: Mr. Myers will furnish to the SLSA a statement of accuracy required (what can be expected if corners are lost and have to be recovered, and what standard --rural, urban, etc.-- Myers expects to receive). Dr. Fellows and Dean Eckhardt abstained from voting. Motion carried.
Mr. Myers requested approval of the following equipment purchase:
Drafting Machine 250.00
Survey Stands (2) 5,400.00
Short Range EDM Equipment 6,000.00
Camera (35 mm.) 11,000.00
Processor 4,280.00
Densitometer & Accessories 1,000.00
Motion made by Mr. Barr that purchase of equipment be approved. Seconded by Dr. Fellows. Motion carried.
All members reported that they had received a copy of the letter from Mr. Charles Valier acknowledging receipt of the memorandum concerning the Reorganization Bill. No further action will be taken at this time.
The increased time factor involved in purchase approvals was discussed. An attempt will be made to allow for this time lapse in future purchases in order that the SLSA purchase schedule can be maintained.
Mr. Myers reported that he and Mr. Jacobs had met with Robert Lee, Ed Hodge, and W. B. Heagler to discuss Capital Improvements. Mr. Myers reported that it appeared that the Capital Improvement contract would not follow the line items as approved in the budget. It was agreed that if the Capital Improvement request was approved by line item, an opinion should be obtained from the Attorney General's office before signing a contract not including all items as approved.
Mr. Myers stated that he had talked to Mr. Peter Ruger, Assistant Attorney General, and that Mr. Ruger and the Attorney General plan to go to Nebraska in the near future to work out a settlement of the boundary dispute.
Mr. Myers reported that a request for Mr. Brown to give a court deposition concerning surveys in Iron County had been received. Mr. Myers requested an opinion from the Authority on the policy the SLSA should adopt with court hearing procedures. Dean Eckhardt stated that procedure would probably vary in accordance with the type of request--whether the SLSA representative was requested to testify as an expert witness or a witness who had done the work. It was agreed that this should be cleared with Loren Wood, Assistant Attorney General.
Mr. Myers requested approval to send a questionaire to all surveyors to obtain names of surveyors interested in entering into contracts with the SLSA. Request approved.
The articles presented for review were approved for inclusion in the next issue of Survey Bulletin.
Motion made by Dean Eckhardt, seconded by Mr. Kennedy that SLSA meetings be held the last Thursday of each month. Motion carried. The date for the next meeting is November 29th.
Meeting adjourned at 4:45 p.m.
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transcribed by Steven E. Weible
