Minutes of Meeting
State Land Survey Authority
May 26, 1971
The regular stated meeting of the Authority was called to order by Chairman Kennedy at 9:00 a.m. May 26, 1971 in the new Authority building (formerly the Highway Patrol Academy building), Rolla, Missouri. Members present were: Anderson, Barr, Eckhardt, and Hayes. Also in attendance were Robert Myers and Arthur Jacobs.
The proposed agenda was reviewed.
Myers and Jacobs reported on their visits to Jefferson City to examine furniture and equipment at the prison industries and at office furniture suppliers. They also reported conferring with the Purchasing Agent regarding acquisition of vehicles. The Office of Planning and Construction was visited and an estimate of $50,561 was agreed upon for repair to the building. It was hoped that this might receive approval in the omnibus bill. Records were examined in the Office of Secretary of State, and microfilm records are on hand of many original records -- except field notes.
Following a discussion of possible procedures to obtain original survey plats and notes, Eckhardt was requested to check the statute relative to designation of proper agency for repository of such records.
Purchases (actual and obligated) for May were presented by Jacobs, as well as proposed expenditures for June. A copy is attached and made part of the minutes.
The minutes of the previous meeting were corrected (correct date is April 19, 1971), and approved.
The Authority discussed the proposed agreement with UMR, and Eckhardt was assigned the task of preparing the final draft agreement with noted suggestions, to be presented to representatives of UMR.
Unaminous approval of the Authortiy was given for Robert Myers to assume full-time duties as State Land Surveyor on June 14, 1971.
Myers presented a "critical path" of operational programs and organizational chart. These were discussed, modified, and given general acceptance. Proposed "Personnel Policies and Procedures" and "Rules and Regulations" were discussed and a number of changes suggested. A plan of operations for the remainder of the fiscal year was discussed. This included visitations by Myers and Jacobs to survey data repositories in near-by counties to determine type and availability of survey data.
The meeting recessed and the Authority went into executive session during which several items were discussed. The Authority gave general approval to the proposed plan of operation as previously discussed.
Upon reconvening and being joined by Myers and Jacobs, the Authority discussed several BLM and COE surveying methods in current use in Missouri in relation to land lines versus property (or ownership) lines.
There being no further business, the meeting was adjourned.
{signed} William C. Hayes
Temporary Secretary
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Transcribed by Steven E. Weible
