November 30, 1971 Missouri State Land Survey Authority Meeting Minutes

MISSOURI STATE LAND SURVEY AUTHORITY

Minutes of Meeting

November 30, 1971

     The meeting of the State Land Survey Authority on November 30, 1971, was held in Jefferson City in the State Highway Commission Building.  Chairman Daniel Kennedy presided, and Authority members James Anderson, Richard Barr, and Willard Eckhardt were present.  Robert E. Myers, State Land Surveyor, also was present, and Arthur W. Jacobs, Chief of Administrative Services, was present during much of the meeting.

     1. From 9:00 to 9:45 a.m., the proposed 1972-73 budget, capital improvements request, and emergency request were discussed.  The group reassembled in the Capitol Building.  The Senate Appropriations Committee reached the State Land Survey Authority at 11:00 a.m., and the hearing continued until 12:00 noon.  Mr. Kennedy introduced Messrs. Anderson, Barr, and Eckhardt, and the budget presentations were made by Mr. Myers and Mr. Jacobs.  In connection with the emergency request for R&R, there was discussion of a hearing by the Fiscal Affairs Committee with reference to a transfer of funds within the 1971-72 budget.

     2. The meeting was resumed at 1:25 p.m. in the State Highway Commission Building.

     3. The Minutes of the November 11, 1971, meeting were approved without additions or corrections.

     4. The employment of Dr. Glendon Stevens of UMR on a part-time basis was approved.  He will be paid $6.25 per hour, or at his UMR salary rate, whichever is less, and the amount of time devoted to Survey Authority work will be consistent with UMR policies on outside consultation by a full-time faculty member.  Dr. Stevens will review the existing literature on positional tolerances, and make an analysis and recommendation as to whether it would be productive to write procedures for practicing surveyors.

     5. Mr. Myers reported that consultation under the Microtek contract will begin on December 1.

     6. Mr. Myers reported that the search and evaluation of the five control stations under the Bangert & Kaller contract had been completed at a total cost of $400.  Mr. Myers proposed an expenditure of an additional $800 for further work of this type in the St. Louis area.  This was not approved at this time.  Mr. Myers is to talk with the National Geodetic Survey, local officials in the St. Louis area, private surveyors, etc., with regard to a master plan for a complete evaluation of stations in the St. Louis area, for implementation as funds are available.  The Authority will take action as appropriate when Mr. Myers makes a report and recommendations.

     7. The Authority reviewed the work under the George N. Tex consulting contract dated November 22, 1971, having to do with modifying the one-half mile distance limitation specified in RSMo 60.640.  The Authority approved the substance of the specifications and standards, subject to some editorial work and rewriting to clarify parts and to remove ambiguities.  The modification will be limited to "Earth City" rather than applying to "Class C-1".  In view of the fact that the State Land Survey Authority does not have the power to make this modification until RSMo 60.460 is amended, the statement of specifications and standards for modification shall include at the beginning the substance of the following statement:  "The specifications and standards stated below upon which modification of the one-half mile distance is conditioned, pursuant to RSMo 60.460, were approved by the State Land Survey Authority on November 30, 1971, and shall be effective as soon as RSMo 60.460 is amended to name the State Land Survey Authority as a duly authorized state agency."

     8. The fee schedule as proposed by Mr. Myers for copies, prints, etc. was approved, subject to minor editorial changes, and after deleting the line regarding charges for drafting work.

     9. Mr. Myers reported that the printing and postage cost of a four page newsletter with a distribution of 2,200 would be slightly more than $300, and the publication of the newsletter was authorized.  The Authority will determine later the frequency of publication.  Authority members went over extensive copy prepared by Mr. Myers, and various suggestions were made.

     The meeting was adjourned at 3:50 p.m.


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Transcribed by Steven E. Weible

November 11, 1971 Missouri State Land Survey Authority Meeting Minutes

MISSOURI STATE LAND SURVEY AUTHORITY

Minutes of Meeting

November 11, 1971

     The meeting of the Land Survey Authority, November 11, 1971, was called to order by Chairman Daniel Kennedy at 9:10 a.m. at the Land Survey Building, Rolla.  Present were Authority members James Anderson, Richard Barr, and Willard Eckhardt.  Dr. Larry D. Fellows, Assistant State Geologist, and Robert E. Myers, State Land Surveyor, were also present.

     Minutes of the October 14, 1971 meeting were reviewed.  Motion was made by James Anderson, seconded by Richard Barr, that the minutes be approved as read.  Motion carried.

     Trial balance sheets for the month of October were reviewed.  Mr. Kennedy suggested that contractural estimates be recorded in our bookkeeping.  It was agreed.

     Mr. Myers reported that the Repair and Replacement request from the Governor's Emergency Fund had been refused, but a letter had been written requesting permission to use $1500 of our Operations fund for emergency repair.  It was also reported that a request for an emergency appropriation of $3800 had been sent to the Budget Office.

     Mr. Myers stated that the Survey Authority had been notified to appear before the Senate Appropriation Committee on November 30th at 10:00 a.m. for 1972-73 budget hearing.  It was agreed that the entire Authority would attend this hearing and hold its next meeting in Jefferson City following the hearing.

     The Legislative Fiscal Committee report was reviewed by Authority members.

     Copies of two executed contracts, one with Burton Granat of Microtek and the second with Herman Kaller of Bangert & Kaller, were presented by Mr. Myers.  Mr. Myers requested approval to extend the Bangert & Kaller contract to a maximum of $1200 and include additional stations.  It was the consensus of the Authority members that if all five stations called for in the original contract cannot be substantially searched and evaluated at the specified rate for $500 or less, then only as many stations as can be completed at the specified rate for not more than $500 shall be searched and evaluated and no work should be done on any remaining stations.  It will be determined at a later meeting whether there shall be an additional contract or contracts for any balance of these stations or any related stations.

     In relation to the contract with Mr. Burton Granat, it was the consensus that a maximum of $500 be expended under the microtek contract dated October 29, 1971 (the limit of Mr. Myer's authority), and in view of the fact that the executed contract appears to be open-ended, Mr. Myers should take appropriate steps to give notice to Mircotek of said maximum.  No additional contract or contracts relating to the same subject matter shall be entered into without special approval from the Board.

     Mr. Myers requested approval from Authority members to proceed with negotiations with National Geodetic Surveys in cooperative efforts in the Springfield coordinate work.  Authority members were receptive to possible technical and financial assistance for the project.  It was agreed that Mr. Myers investigate this project more thoroughly and prepare a proposal to be submitted to the Authority for approval.

     Mr. Myers presented the following for review and discussion:

          1. Sketch for standard brass caps and recommended it be
             adopted by the SLSA.  Approved with minor change in wording.

          2. Proposed the use of concrete monuments and copperweld
             rods.  Approved by Authority.

          3. Authority to purchase brass caps, concrete monuments
             and copperweld rods; total cost $1017.50.  Approved.

          4. Reported that $66,481 had been received from the User
             Fee during the first quarter of FY 71-72 according to
             figures from the State Treasurer's office, and $85,493
             according to Mr. Hatcher, chief accountant for the
             State of Missouri.  Using these figures it is estimated
             approximately $240,000 will be realized from the User
             Fee for the entire year.

          5. Reported Norman L. Brown had been contacted and would
             begin work with the Land Survey on January 1, 1972.

          6. Application of Dr. Stevens from University of Missouri-
             Rolla for employment to assist in preparing land survey
             standards.  Authority members recommended that Mr. Myers
             investigate more fully the legality of hiring personnel
             from the University.  This was referred to executive
             meeting.

          7. Revised positions for 1971-72 Personal Services budget.

Adjourned for lunch.

          8. Corner restoration forms.  Changes were suggested and a
             revised copy will be completed and copies sent to
             Authority members before the next meeting.

          9. The mailing list (2,266 names) compiled for forthcoming
             issues of Surveying Bulletin.

     It was agreed that Mr. Myers will prepare a copy of the "Surveying Bulletin" and forward to Authority members for comment.

     Mr. Myers reported on his recent trip to Kansas City.

     Mr. Myers related that at present it appeared the Mined Land Reclamation Commission would not occupy Office 116 in the Land Survey Building.  It was agreed that the Land Survey would use this office.

     Mr. Myers asked for quidance on whether Federal agencies should be required to have surveys done by registered surveyors, and if the surveyor is not registered, should the surveys be recorded.  Mr. Eckhardt will study this and give guidance at a later date.

     Base maps being prepared by the SLSA were reviewed by Authority members.

     Mr. Myers informed Authority members of recent and upcoming talks by himself and Mr. Jacobs.

     It was agreed that a study should be made by Mr. Jacobs on possible fees for SLSA publications, and this study be presented at the next meeting.

     Meeting adjourned at 5:45 p.m.


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Transcribed by Steven E. Weible