September 21, 1972 Missouri State Land Survey Authority Meeting Minutes

MISSOURI STATE LAND SURVEY AUTHORITY

Minutes of Meeting

September 21, 1972

     The meeting of the State Land Survey Authority was called to order at 9:00 a.m. at the Land Survey Building by Chairman Daniel Kennedy. Others present were James Anderson, Willard Eckhardt, Larry Fellows and Robert Myers.

     The minutes of the August 31, 1972 meeting were reviewed and approved.

     Mr. Myers reported he had met with Representative Richard Smallwood concerning the Special Session budget request. Representative Smallwood agreed to submit the State Land Survey Authority's request if the Session was opened to additional requests. However requests were not received, and the SLSA request did not get into the Special Session. It was agreed that work should now be started to obtain funds in the Emergency Session in January.

     The Trial Balance sheet for September (end of first quarter) was reviewed and approved.

     Mr. Myers presented the second quarter budget requests as follows:

               Personal Service               $18,316.25

               Equipment Purchase & Repair      1,167.50

               Operations.                     16,766.00

The above requests were approved.

     A final draft of the "Survey Bulletin" was reviewed. Minor changes were suggested and the Bulletin approved for printing.

     Mr. Myers reported on the status of the following projects:

     1) Computation and adjustment of the field traverse work for the Pattonsburg Project is still in progress, but nearing completion.

     2) Mr. Norman Brown and Mr. Mike Flowers have been working in the Kansas City area for the past three weeks assisting personnel from the National Geodetic Survey in performing a first order survey in order to strengthen and upgrade the network in this area. Satellite stations are being established at Liberty and Independence.

     3) Microfilming and indexing of Phelps County records have been completed, and the original film put in jackets. The University of Missouri--Rolla has three students working on SLSA microfilming.

     4) Pulaski County records were obtained from the Recorder of Deeds for microfilming. A total of 3-3/4 rolls of records were filmed.

     5) Records belonging to Mr. Walter Arndt, former McDonald County Surveyor, have been microfilmed. Mr. Arndt's records totaled 5-1/4 rolls of film.

     6) Records from the Warren County Surveyor, Mr. Robert Lewis, have been microfilmed--a total of 1-3/4 rolls.

     7) Mr. Myers and Mr. Jacobs met with personnel from Top of the Ozark Rivers and the Shannon County Surveyor, Mr. Wilkins, to discuss a corner restoration project in Shannon County. It was the opinion of Mr. Wilkins that no restoration project is needed in that area. Therefore no further action is planned at this time. Mr. Myers also met with personnel from the Park Service (Ozark Scenic Riverways). It is their opinion that additional survey work will be required in areas of construction and are interested in a co-op project with the SLSA taking part as a coordinating and liaison agency.

     8) "Restricted Parking" signs have been purchased and erected in the SLSA parking area.

     9) Mr. Myers stated a letter had been received from Mr. J. T. Powell, Miller County Surveyor, concerning a surveying problem in Morgan County. It was agreed that Mr. Myers attempt to arrange a meeting between Mr. Powell, Mr. Dale Miller, surveyor, and Mr. Dexter Slagle, Morgan County Surveyor, and make a study of the problem. After this has been completed a recommendation concerning SLSA participation will be made.

     The need for a State Land Survey Authority public relations program was discussed. Mr. Myers will look into the possibility of putting an article in the Monthly Journal of the Missouri Bar in an effort to reach all lawyers in Missouri and acquaint them with State Land Survey Authority activities.

     Adjourned for lunch.

     The afternoon session was devoted to discussion and review of the 1972-73 Emergency Request and the 1973-74 Budget Request. Several suggestions were made. These suggestions will be considered and incorporated into the budget request where practical. Mr. Myers reported that he had met with Mr. Yarrington, budget analyst, and reviewed the budget with him.

     The Agency Salary Schedules as prepared for the budget were reviewed. Several revisions concerning necessary qualifications were recommended and will be initiated into the schedules. A list of personnel and present salaries will be submitted with the budget at this time rather than a basic compensation plan.

     Mr. Eckhardt made a motion that the budget requests be approved. Seconded by Mr. Anderson. Motion carried.

     The date for the next Authority meeting was tentatively set for Friday, October 20, 1972.

     Meeting adjourned at 3:00 p.m.


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Transcribed by Steven E. Weible

August 31, 1972 Missouri State Land Survey Authority Meeting Minutes

MISSOURI STATE LAND SURVEY AUTHORITY

Minutes of Meeting

August 31, 1972

     The meeting of the State Land Survey Authority was called to order at 9:00 a.m., August 31 at the Land Survey Authority Building, Rolla. A motion was made by Mr. Anderson, seconded by Mr. Barr, that Dean Eckhardt act as chairman in the absence of Mr. Daniel Kennedy, Chairman. Present at the meeting were James Anderson, Richard Barr, Willard Eckhardt, Larry Fellows, and Robert Myers.

     Minutes of the August 9, 1972 meeting were approved as written.

     Dean Eckhardt reported he had talked with Governor Hearnes concerning inclusion of the SLSA budget request in the Special Session. Governor Hearnes told Dean Eckhardt that budget recommendations for the Special Session had been delegated to Mr. John Vaughn. Mr. Myers said he had talked to Mr. Vaughn by phone, and Mr. Vaughn had informed him the SLSA was not included in the Special Session. Mr. Vaughn suggested that Mr. Myers talk to Representative Richard Smallwood to see if he might be interested in introducing the request in the Special Session. Mr. Vaughn did state that the SLSA request would be accepted in the Emergency Fund requests in January. Mr. Barr made a motion that Mr. Myers contact Representative Smallwood and obtain his opinion on introducing the request in the Special Session; also in accordance with Mr. Vaughn's phone conversation with Mr. Myers stating the SLSA request would be accepted in the Emergency Fund requests, a letter be sent to Mr. Vaughn stating that such a request would be submitted in January. Seconded by Dr. Fellows. Motion carried.

     A copy of the Supplemental Request was reviewed and approved.

     Trial-Balance Sheet for August was reviewed and approved.

     Mr. Myers reported on his further investigation of computer and EDM equipment as follows:

     Computers---

       Basic Wang Unit (includes input-output typewriter,
         survey package and geodetic survey package programs)  $9,149

       Olivetti Unit (Input-output capability slow; not
         available right now.  Very little internal storage;
         store out to tape)                                    10,000 (approx.)

       Hewlett-Packard (No input-output typewriter and no
         programming.                                           8,345

     EDM Equipment---

          Laser Ranger III (8 mile range; direct readout)   9,705

          Geodimeter 6BL (factory range 16 mile, does not
            have direct readout; accuracy or quality can
            be changed; minimum range 600')                 8,300

Authority members had an opportunity to view a Geodimeter during the meeting.

     After a discussion of the advantages and disadvantages of the above equipment, Mr. Barr made a motion that purchase of the Wang 720B be authorized at this time. Seconded by Mr. Anderson. Motion carried.

     It was agreed that no action would be taken on purchase of EDM equipment at this time.

     Final revisions were made on "Property Boundary Survey Standards." Mr. Barr made a motion that the above standards be approved as revised for mailing. Seconded by Mr. Anderson. Motion carried.

     Copies of the Biennial Report were reviewed. Minor changes were suggested. The report was approved for submission to the Department of Business and Administration as requested.

     Mr. Myers read a request for surveying assistance concerning a property dispute in the St. Louis area (property of Mrs. Short), and asked the Authority for a recommendation of action for the SLSA's involvement in this and similar requests. It was agreed that neither the staff nor funds are available for this type of work at present; that any corner restoration accomplished at this time should be done on a township basis and in accordance with priorities established by the State Land Survey Authority. Mr. Myers will so inform the party requesting the assistance, by letter. Mr. Myers stated that if he had an opportunity, while in the area at any time, he would do a limited amount of investigation of the work that would be involved in the project.

     Mr. Myers reported that work on the Kansas City control project by the National Geodetic Survey had started and that Mr. Brown of the SLSA office will spend some time in the area. Permission has been obtained from the State Highway Department for the State Land Survey Authority to establish a 6-mile electronic base line in the Odessa-Bates City area for calibrating EDM equipment. This will be located on the State Highway right-of-way. NGS will calibrate this base line for the SLSA while working in the area.

     Mr. Myers reported that microfilming and indexing of Phelps County records have been completed and he hopes to have the final cost available by the next meeting.

     Records from McDonald County will be brought to Rolla the third week in September for microfilming. These are the records of Mr. Walter Arndt, former county surveyor.

     Mr. Myers reported that personnel from Top of the Ozark Rivers are interested in working up a remonumentation program in Shannon County on a township level. The SLSA would furnish technical assistance and the monumentation.

     Mr. Myers reported that the SLSA is still having problems with UMR students parking in SLSA area. It was agreed that restricted parking signs be erected and violators be towed away at the owners expense. Mr. Eckhardt suggested that the UMR-SLSA agreement be reviewed in order to determine whose responsibility it is to erect the signs.

     The 1973-74 budget request was reviewed briefly and Mr. Myers pointed out minor personnel changes in the organizational diagram as follows: Maintenance Man be changed from full time to part time, and another full time engineering technician be added.

     Mr. Barr reported he had met with the Board of Directors of the Missouri Association of Registered Land Surveyors and with the Registration Committee. He stated that they had named Mr. Robert Myers as their delegate to the ACSM Annual Meeting at Columbus, Ohio. As their delegate, MARLS will pay $100 of his expenses.

     The date for the next Authority meeting was tentatively set for Thursday, September 21.

     Meeting adjourned at 3:10 p.m.


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Transcribed by Steven E. Weible

Deputies of Silas Bent, 1807 - 1811

The following notations appear in the volume of Surveys by Silas Bent as Principal Deputy Surveyor at St. Louis, Missouri Territory during the years 1807 to 1811:
============================================================

Names of Deputy Surveyors who I am authorized to imploy in the Territory when necessary

Bartholomew Cousin

David Curtis

William Russell

Samuel Perry

Joseph Beatty

John McKinny

Daniel Sullivan

John C. Sullivan

Henry Elliot

M. Hight

John W. Thompson

These gentlemen are not commissioned by the Surveyor General but he has written to me that I might consider them Deputies whenever I found it necessary to imploy them.

Silas Bent

(Missouri State Land Survey microfiche location: 724/0529B3)
============================================================

District of St. Louis, Apr. 29th 1808

I John Harvey do solemnly swear in the presence of Almighty GOD that in all admeasurement and Surveys in which I shall be imployed as a Deputy Surveyor under the authority of the United States I will faithfully and impartially execute the trust reposed in me to the best of my skill and judgement. So help me GOD.

Jno. Harvey

Subscribed and sworn
before me
Silas Bent, Pr. Depy. Sr.


District of St. Louis, June 23d 1808

I David Curtis do solemnly swear in the presence of Almighty GOD that in all admeasurements and Surveys in which I shall be employed as a Deputy Surveyor under the authority of the United States I will faithfully and impartially execute the trust reposed in me to the best of my skill and judgment. So help me GOD.

David Curtis

subscribed and sworn
before me
Silas Bent
P. D. S.
---------------------------------------------------------------------------------------------

District of Saint Louis, July 23rd 1809

I Henry Elliot do solemnly swear that in all admeasurement and surveys in which I shall be imployed as a Deputy surveyor under the authority of the United States, I will faithfully and impartially execute the trust reposed in me to the best of my skill and judgement.

So help me God.

Henry Elliott

sworn before me Silas Bent


District of Saint Louis Oct. 25th 1811

I William Russell do solemnly swear that in all admeasurement and surveys in which I shall be imployed under the authority of the United States, I will faithfully and impartially execute the trust reposed in me according to the best of my skill and judgment.  So help me GOD.

Wm Russell

subscribed & sworn
before me
Silas Bent
P. D. Sr.

(Missouri State Land Survey microfiche location: 724/0529A2)


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Transcribed by Steven E. Weible

August 9, 1972 Missouri State Land Survey Authority Meeting Minutes

MISSOURI STATE LAND SURVEY AUTHORITY

Minutes of Meeting

August 9, 1972

     The meeting of the State Land Survey Authority was called to order by Chairman Kennedy at 9:00 a.m., August 9, 1972 at the State Land Survey Building, Rolla. Present besides Mr. Kennedy were James Anderson, Richard Barr, Willard Eckhardt, Larry Fellows and Robert Myers.

     The minutes of the July 18th meeting were reviewed. Suggested corrections and revisions were made. Minutes approved.

     Mr. Myers stated that the SLSA had contacted all major suppliers of computers, and salesmen from both Olivetti and Wang Industries had been in the office to demonstrate different model computers. A representative from Hewlett-Packard will be in the office on August 10 to demonstrate a computer from that company.

     Mr. Myers listed different advantages and disadvantages of the computers he had seen demonstrated to date, and it is his opinion at this time, that the Wang #700 is the machine best suited to the needs of the SLSA. There was then discussion as to whether, if the Wang #700 was purchased for $8500, there would be enough funds remaining to purchase the EDM equipment as previously planned. Mr. Myers stated that he is presently evaluating EDM equipment to determine if the short or medium range equipment would be more advantageous at this time.

     It was suggested by Mr. Fellows and agreed by Authority members, that a decision on purchase of the computer be delayed until Mr. Myers had time to further evaluate the medium range EDM equipment.

     Mr. Kennedy stated that it was his opinion a letter should be written to the Governor, signed by the appointed Authority members, requesting that additional funds for the SLSA for FY 72-73 be included in the Special Session this fall. It was agreed that the letter should state that without full return of the User Fee, Authority members did not feel they could adequately fulfill the objectives of the SLSA as stated in the Law.

     An attempt was made to make an appointment to meet with the Governor on August 10 or 11. The Governor was out of the office and would not return until the morning of August 11. Mr. Eckhardt will attempt to contact the Governor on that morning and will advise Mr. Myers on details of the call. Mr. Myers will prepare a letter to be sent or hand carried, depending upon Mr. Eckhardt's conversation with Governor Hearnes on August 11.

     It was agreed that an additional $100,000 for FY 72-73 will be requested in the Special Session if possible. If this is not feasible, the request will be included in the Emergency appropriation bill in January.

     Adjourned for lunch.

     The Authority members observed the Wang computer that is on loan to the State Land Survey Authority on this date.

     Authority members reviewed and discussed the "Missouri State Land Survey Authority Minimum Standards for Property Boundary Surveys," and it was agreed that these standards, with appropriate additions and corrections, should be published and go in effect on January 1, 1973.

     A first draft of the 1973-74 budget was briefly reviewed.

     It was agreed that the next meeting of the Land Survey Authority would be held August 31, 1972.

     Meeting adjourned at 4:55 p.m.


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Transcribed by Steven E. Weible

June 1972 National Geodetic Survey Project Report

U. S. Department of Commerce
National Oceanic and Atmospheric Administration
National Ocean Survey

Date: June 16, 1972

Reply to Attn of: CF171x2

Subject: Project Report and Information for Project OW21247F1

To: Director, National Geodetic Survey
    Thru: Director, NGSOC - CAPT G. L. Short

Project Report and Information
Project OW21247F1 - Reconnaissance for Urban Horizontal Control, Springfield, Missouri.

Authorization for the reconnaissance was provided by agreement, dated 3-13-72, and signed by the Director, NGS and the Missouri State Land Surveyor.

The reconnaissance provides for the selection for horizontal control stations and recovery of existing National Geodetic Survey stations so as to provide area coverage with station spacing at 2 to 5 mile intervals, at a planned accuracy of 1 part in 100,000.

Chronology and Comments:
Field activity was undertaken on 5-15-72 and continued until 5-26-72. A meeting was attended at Springfield City Hall with the Missouri State Land Surveyor, Mr. R. E. Myers, and the Springfield Director of Public Works, Mr. Gaylord Weeks, just prior to beginning the field reconnaissance. Mr. Norman Brown of the State Land Survey Authority and Mr. W. M. Aldous, Engineer representing the city of Springfield, also attended the meeting. Mr. Norman Brown assisted with the reconnaissance throughout the field work period. His comments and interests, which were oriented toward placement of the control station to accommodate the local surveyor, was most helpful during the station site selections.

A total of nine (9) National Geodetic Survey Control Stations were recovered to provide the necessary connections with the national survey network. Thirty-one (31) selected station sites were chosen for the desired coverage of new control. In two situations, where the occupied station is atop a tall building, a ground level station is to be established to be more suited for use by the local surveyor. At all station sites selected, consideration of its placement for extending local surveys along the road or street was given perference. A total of five (5) U.S. Geological Survey traverse stations are included, or connections provided for control stations within the project area.

The Springfield area is mostly covered by timber with average tree height of approximately 60 feet. In one area trees were measured that are over 80 feet tall. The timber cover makes it necessary to erect towers at sixteen (16) stations with a maximum height of 90 feet. A first-order urban area control survey over the Springfield metropolitan area is not feasible unless tall steel towers are utilized. The high-rise buildings which would serve are closely grouped in a 6 square mile area. The project area covered is approximately 90 square miles.

It was possible to select a total of 22 station sites at which a 4 foot stand or instrument tripod will serve. At two additional stations a 16 foot wooden tower and a 8 foot stand are required for observations. The majority of 4 foot stand stations are along U.S. Highway 65 and Glenstone Avenue. By utilizing the advantage of geodimeter traverse along the highway cleared right-of-way, it was possible to eliminate the need for steel towers at a total of 10 stations.

The permission to establish the stations on the highway property was discussed in some detail with Mr. V. B. Unsel, District Highway Engineer at Springfield, Missouri. The questions of limited access and illegal parking along the high speed highway was of some concern. Mr. Unsel's concern is mostly in regard to the traffic hazard created by private surveyors using the stations during local surveys later on. It was agreed that the State Land Survey Authority would contact the state highway officials at headquarters in Jefferson City, Missouri for approval. One solution was suggested that a substitute station or reference station be off-set to accommodate the local surveyor so as he need not occupy the NGS station in the highway proper.

After towers are erected at the primary stations it should be possible to select additional satellite stations to be established by electronic spur traverse. The State Land Survey Authority personnel or Springfield City Engineers should assist in the satellite station project.

A total of twenty-eight (28) prominent natural objects such as water tanks, stacks, TV and radio towers, are being included as intersection stations throughout the project area. Photographs of the objects are included as part of the reconnaissance data. Two days were required to photograph and identify the intersection stations.

All personnel of the State Land Survey Authority and the Springfield City Engineers Office gave their full cooperation during this reconnaissance project. Mr. Norman Brown of the State Land Survey Authority was a very capable assistant. His assistance was greatly appreciated.

The reconnaissance sketch and station descriptions will be forwarded under separate cover.

Garald C. Randall
Reconnaissance Party

cc: Mr. R. E. Myers
    Mr. Gaylord Weeks

===================================================================================
U. S. Department of Commerce
National Oceanic and Atmospheric Administration
National Ocean Survey
Rockville, Md. 20852

Jul 14 1972

Mr. Robert E. Myers
Missouri State Land Survey Authority
P. O. Box 1158
Rolla, Missouri 65401

Dear Mr. Myers:

The reconnaissance for the Springfield metropolitan area has been completed as agreed to in our cooperative agreement, dated March 13, 1972. The main scheme network, as designed by Mr. Garald C. Randall, would require a total of approximately 40 points, including connections to the National Geodetic Network. In Mr. Randall's report, he indicates it would be very difficult to design a reconnaissance omitting the use of steel towers and still obtain the required accuracy. We understand from discussions between officials of your office and the National Geodetic Survey planning staff, that funds are not available from the Missouri State Land Survey Authority, nor the Springfield metropolitan area to accomplish the surveys at this time.

Estimated cost information has been prepared to enable you to plan for future accomplishment of the surveys. The estimated cost for accomplishing the main scheme survey, if all 40 stations were utilized, would be $130,000. The approximate cost to the State and local interest would then be $65,000. Local effort would also have to bear the cost of additional subsidiary points established in conjunction with the main scheme network survey.

Your office has indicated a desire to aim for accomplishment of the surveys next year. We are willing to discuss the accomplishment of the survey next year; however, it will be necessary that the decision be made with several months' advance notice.

We would appreciate receiving information regarding the status of the funding as soon as possible from your office. Any such projects discussed are subject to budgetary and personnel limitations and administrative approval.

Mr. Randall reports that the personnel of the Missouri State Land Survey Authority and the Springfield City Engineers office gave their full cooperation during the reconnaissance phase of the project. We appreciate this effort and it is essential that we receive such cooperation if the projects are to be successful.

Instructions are being prepared for our field party to assist the Missouri State Land Survey Authority with the problems encountered in the Kansas City metropolitan area. Additional base lines will be measured in an attempt to resolve the adjustment difficulties there.

Sincerely,

Leonard S. Baker
Captain, NOAA
Director, National Geodetic Survey


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Transcribed by Steven E. Weible

June 1972 Arthur Jacobs' Report on SLSA-UMR building contract

June 9, 1972

MEMO TO:  Robert E. Myers

FROM:     Arthur W. Jacobs

SUBJECT:  One Year Summary on Operation of Headquarters Building
          and on Occupancy Agreement with UMR.

     When the Missouri State Land Survey Authority acquired their own headquarters building early in 1971 the total operating budget was only $37,000.00, half of that was already encumbered by the time the Executive Order transferred the building. This was FY 70-71.

     The responsibility of operating and maintaining the building was completely impossible with no allotment for it and no maneuvering possible with other funds since there was practically no overall allotment.

     The building was in need of repairs because maintenance had been neglected for several years. The SLSA FY 71-72 Budget had in it only $300.00 for Replacement and Repair. That came about because the Director of the Budget would not allow more than that in the Budget request. Attempts were made to adjust it with the Appropriations Committees of both Houses of the Legislature after it was known that SLSA had the building by Executive Order but by that time it was too late. Another problem was created by the fact that the SLSA FY 71-72 Budget request was not allowed to request funds for fuel, utilities, janitors, watchman, etc. at the time it was submitted.

     While the Missouri State Land Survey Authority was trying to arrange funds with which to operate the headquarters building the University of Missouri-Rolla was trying to arrange space for the Army and Air Force ROTC activities. In addition to classroom and office space the ROTC activity required garage space for three (3) vehicles; parking space for approximately 25 vehicles; and open grounds space for drill field work.

     An Occupancy Contract between SLSA and UMR was finally signed. It gave UMR the space and facilities they needed for ROTC with adequate space remaining for SLSA and the contract detailed certain building operating costs which UMR had to pay for. This in effect increased the SLSA allotment to where the operation of the headquarters building was possible.

     The Occupancy Contract required UMR to pay for all furnace fuel, electric power, water and sewer charges, and garbage and trash removal. UMR demanded that the contract specify a maximum of $7,500.00 for those items. In FY 71-72 those items actually cost $4,009.81 for 12 months.

               Water and Sewer (actual meter)     $   41.40
               Electric power (actual meter)       2,639.50
               Furnace oil (estimated)             1,328.91
                                                  ---------
                                                  $4,009.81

     The furnace oil estimated is based on the actual amount of oil bought during the year. The amount of oil that was in the tank at the beginning of the year is about the same as what is in the tank now, but this could vary 20%.

     The Occupancy Contract also requires that UMR furnish complete janitorial service and that security of the SLSA building and grounds be included in the UMR Security System. One janitor is on duty full time and another man assists when there is classroom activity. The pay scale for janitors is $2.45 per hour. It is estimated that the payroll cost to UMR for janitors in the SLSA building is $5,800.00 per year. Janitor supplies cost about $250.00 per year. UMR furnishes all janitorial equipment. It is estimated that the time of watchman and roving patrol of the UMR Security System spent on protecting SLSA property costs $500.00.

     The total yearly cost to UMR in complying with the Occupancy Contract is:

               Water and Sewer              $   41.40
               Electric power                2,639.50
               Furnace oil                   1,328.91
               Janitor payroll & Supplies    6,050.00
               Security                        500.00
                                            ---------
               Total yearly outlay         $10,559.81

     The Building Rules and Regulations, which are a part of the Occupancy Contract, require that an occupying agency with prior approval of SLSA may make any change, redecoration, alteration, addition, or improvements but at the expense of the occupying agency. Under that regulation UMR added the following to the building and grounds at the indicated estimated costs:

          Installed air conditioners in ROTC area   $6,500.00
          Parking lot for 25 vehicles                1,500.00
          Remodeling and decorating                  1,200.00
          Lighting and wiring                          900.00
                                                    ---------
          Total added to bldg. and grounds by UMR  $10,100.00

     UMR furnished five air conditioners for the SLSA area of the building. SLSA, however, had to pay for the installation which cost $411.60. UMR mechanics did the work on a reimbursable basis. It is estimated that the 5 new air conditioners cost UMR $1,100.00.

     The Occupancy Contract also provided that repair work on the building and grounds would be done by UMR personnel and equipment when requested by SLSA on a reimbursable basis. Such SLSA requests would, according to the contract, get the same priority as requests from UMR departments. Grass cutting, electrical and other work was done this way.

     The following work was done by UMR on a reimbursable basis in FY 70-71:

          Unloading furniture                     $ 40.68
          Fountain repair                            9.04
          Installation of 5 air conditioners       411.60
          Wiring and installation of lights        565.32
          Grass mowing (3 times)                   153.90
          Moving furniture 6/30/71                  18.08
                                                  -------
          Total FY 70-71 on reimbursable basis  $1,198.62

     The redecorating (painting, drapes, carpets, etc.) in the SLSA area was done with outside contractors using FY 70-71 funds.

     As was mentioned above the SLSA R & R allotment for FY 71-72 was only $300.00. A lot of time was spent trying to get that adjusted because it was completely unrealistic now since SLSA has custody of a large State real estate investment. Finally SLSA persuaded the Fiscal Affairs Committee to transfer $1,500.00 from Operations to R&R and later the Legislature approved another $2,300.00 for R & R in the Emergency Appropriations Bill. So before the end of the third quarter SLSA had a total R & R allotment amounting to $4,100.00 (the original $300.00; plus $1,500.00 transferred from Operations; and $2,300.00 as new allotment from the Emergency Bill). In the meantime the following was done in FY 71-72 by UMR mechanics on a reimbursable basis:

               Grass cutting        $248.27
               Boiler room work      125.00
               Sewer work             46.27
                                    -------
               Total FY 71-72 on    $419.54
               reimbursable basis

     During the early summer of 1971 UMR grounds personnel did an excellent job of grass cutting. Towards the fall of the year when they were short handed and apparently unable to replace equipment when needed they were not able to keep the grounds looking neat. It became apparent that there might be serious problems of grass cutting, etc. for the summer of 1972. A request was made to UMR to get an estimate of the support they would be able to give in this field. They determined that they would not be able to support the grounds work adequately. SLSA then arranged to buy a tractor and a mower and contracted to have tree and shrubbery as well as flower bed work done by outside contractors. In the overall this is more practical and more satisfactory. The only disadvantage in it was that Additions funds had to be used to buy the tractor for $922.00.

     The last work done by UMR maintenance men was opening the stopped up main sewer in February. The sewer was giving continued problems. UMR mechanics helped solve the problem and now with the City of Rolla personnel it is possible to keep the sewer operating properly at no further cost to SLSA.

     The State Surplus Property Unit assisted removing property abandoned by the Highway Patrol Academy. That work was performed by prison labor. No attempt has been made to set the dollar value. It can be assumed that the value of the salvage materials equalled the cost of removing them.

     SLSA hired a full time maintenance man as soon as possible in FY 71-72. At first he had to use salvage material in making emergency repairs. Most of his work is still emergency work, however, preventive maintenance work is done whenever time permits. He also takes care of most of the yard work. In addition to the tractor and mower mentioned above, carpenter, plumber, electrician, etc. tools have been bought. Most of the work requirements by the maintenance man can now be accomplished.

     Conclusion: Since SLSA took possession of the building and grounds by Executive Order considerable work has been done and additions have been made, as can be seen from the above, to catch up on repair work and also to increase the value of the premises. Practically all of the $4,100.00 R & R allotment has been used for emergency repairs and to bring certain parts of the building and grounds up to par. All of the driveway repair work, roof repair work, work on the garage and some of the electrical and plumbing work done was of that nature. However, some of the work to make the building and grounds better and more usable adds to the value for the State. It is estimated that the value of the property has been increased $15,000.00 since SLSA took possession.  This is based on the following improvements:

        Air conditioners (SLSA area and ROTC area)           $8,000.00
        Lighting and wiring additions of a permanent nature
          (throughout building)                               1,500.00
        Painting, drapes, carpets, partitions - SLSA          2,000.00
        Painting, drapes, etc. - UMR area                     1,200.00
        Parking Lot built by UMR                              1,500.00
        Boiler room additions                                   400.00
        Grounds improvement                                     400.00
                                                             ---------
           Total added value                                $15,000.00

     No doubt several more emergencies will arise which will require repair work but the preventive maintenance program which has been operating when time permits has been showing good results.  Experiences of the last two quarters show that the most practical and efficient building and grounds operating program is for SLSA to have their own full time maintenance man with proper equipment and tools, and then contract with outside firms any work the maintenance man cannot handle. There will be occasions, however, when UMR mechanics will have to be called on in emergencies. They have been cooperative in the past on such occasions.


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Transcribed by Steven E. Weible

July 18, 1972 Missouri State Land Survey Authority Meeting Minutes

MISSOURI STATE LAND SURVEY AUTHORITY

Minutes of Meeting

July 18, 1972

     The meeting of the State Land Survey Authority was called to order at 9:00 a.m. at the Land Survey Building by Chairman Daniel Kennedy. Also present were James Anderson, Richard Barr, Willard Eckhardt, Larry Fellows and Robert Myers.

     The minutes of the May 31, 1972 meeting were reviewed and approved as written.

     The following items were discussed and appropriate action taken:

     1. A report prepared by Arthur Jacobs, Chief, Administrative Services, on the SLSA-UMR building contract for the past year was reviewed. It was recommended that Mr. Myers contact Chancellor Baker and invite him to meet with the Authority in the near future.

     2. Attorney General's Opinions.

        a) Opinion No. 96 - County Surveyor. It was agreed that a copy of this opinion be forwarded to the Missouri Association of Registered Land Surveyors in order that this information might be published in their next newsletter. Authority members did not feel that it was the obligation of the State Land Survey Authority to publish this information, and that our concern in getting the opinion was how much we are authorized to pay county surveyors.

        b) Opinion No. 97 - Secretary of State's Records. It was agreed that Mr. Myers should write a letter to the Secretary of State informing him that the State Land Survey Authority will assume responsibility of the survey records when funds become available to construct a suitable vault. However, until funds are obtained and the vault completed, it would be very much appreciated if they would continue to store the records. It is understood the Secretary of State will retain patents and similar records.

        c) Opinion No. 396 - Coordinate System. It was the consensus of the Authority that it was unlikely that the Attorney General would alter his opinion as stated in No. 396. Therefore the State Land Survey Authority will pursue the reintroduction of Bill 1367 in the Legislature next session.

        d) Opinion No. 92 - Land Surveys Definition. Mr. Myers stated that an opinion had been received approving the definition as recommended by the State Land Survey Authority in this request, which is the A.S.C.E. definition.

     3. Balance sheet. Expenditures for the month of June were reviewed.

     4. Mr. Myers reported on the status of the following operational projects.

        a) Springfield Control Reconnaissance Project has been completed and the report received from the National Geodetic Survey. This report will be discussed at a later meeting.

        b) Field work has been substantially completed on the Pattonsburg Project. Notes and computations have not been received to date.

        c) The computer program is near completion. Certain documents on file at the State Land Survey Authority have been run. Two University of Missouri-Rolla students have been working on the Secretary of State plat indexing.

        d) Numerous requests from surveyors for Cooperative Restoration forms have been received, but to date no completed forms have been returned. Mr. Myers stated that the Forest Service would like to continue working with the State Land Survey Authority. It was agreed that the Co-op Program be modified to include participation on township exterior lines and points outside the Forest Service boundary, because these corners would normally be set by the Forest Service.

        e) Richard Barr reported on the July 15 meeting of the MARLS Legislative Committee. He stated that revision work on Chapter 445, the Plat Act, and Chapter 60, County Surveyor, are now ready to be reviewed by recorders, title people, engineers, etc., prior to getting them ready for legislative research.

        f) The National Geodetic Survey has notified Mr. Myers that work on the Kansas City Control Project will be started in the near future. Personnel from the SLSA office will observe part of this operation.

        g) Microfilming of Phelps County survey documents and SLSA documents has been completed. Microfilm copies have been put in jackets and are being indexed at present.

        h) Thirty-eight base maps have been completed.

     5. Mr. Myers reported the following equipment had been purchased: a) Van b) Air-conditioner for Room 116, and c) Typewriter for Room 116. In addition, two targets were received on loan from the U. S. Geological Survey and a T-3 Theodolite was received on loan from the National Geodetic Survey.

     6. Mr. Myers reported on the following Repair and Replacements completed or nearing completion:

        a) Air conditioner installed in Room 116

        b) Garage lighting repaired

        c) Furnace condensate pump overhauled

        d) Material for repair of garage roof purchased

        e) Driveway under repair at present

        f) Unit thermostats purchased for SLSA area

     7. Budget requests by items for 1972-73 were reviewed. Mr. Eckhardt made a motion that the budget request be approved for planning. Seconded by Mr. Barr. Motion carried.

     Meeting adjourned for lunch.

     8. First quarter requests as follows were received:

        a) Operations                     $13,116.00

        b) Personal Services               18,221.25

        c) Equipment Purchase & Repair     17,307.50

     Mr. Anderson made a motion that the above first quarter requests be approved for planning and expenditure with the exception of purchase of the EDM equipment, purchase of the computer, and the Knox-Adair corner search. Seconded by Mr. Barr. Motion carried.

     It was the consensus of the Authority that expenditures on the excepted items should be delayed for further consideration and action.

     9. Mr. Myers reported he had begun work on the 1973-74 budget. It was agreed that $350,000 should be requested in the 1973-74 budget in order to properly carry out the functions of the State Land Survey Authority, and if there is a special session this fall, $100,000 additional should be requested for 1972-73.

     10. Mr. Myers reported on the following current projects:

        a) Copies of "standards for land surveys" were distributed to Authority members for review. Discussion and comments will be taken up at the next meeting.

        b) Microfilming and indexing of county records will be continued.

        c) Computation of the Pattonsburg work will be started as soon as this information is received from the surveyor.

        d) Personnel from Top of the Ozarks Rivers Resources Conservation and Development Project have requested planning and technical assistance from the SLSA.

        e) No contacts have been made to date concerning the St. Louis Control Survey.

        f) Work on the State Coordinate Manual is near completion and will soon be ready for review by Authority members.

        g) The legislative committee of MARLS is actively working on the revision of Chapters 60, 61, and 445. It was recommended that the State Land Surveyor assist by supporting this effort by giving technical advice, but not become actively involved in pushing for enactment.

     11. It was agreed that any funds remaining after repair of the SLSA building roof should be used in preparing a vault for Survey records.

     12. Mr. Myers stated that points have been established in Rolla and are now ready to be used for a test range for EDM equipment.

     The next meeting of the Land Survey Authority is tentatively planned for Wednesday, August 9, 1972.

     Meeting adjourned at 2:40 p.m.


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Transcribed by Steven E. Weible