May 8, 1972 Missouri State Land Survey Authority Meeting Minutes

MISSOURI STATE LAND SURVEY AUTHORITY

Minutes of Meeting

May 8-9, 1972

     The meeting of the State Land Survey Authority was called to order at 7:30 p.m. on May 8th, at the Land Survey Building by Chairman Kennedy. Present besides Mr. Kennedy were James Anderson, Richard Barr, Wallace Howe, Willard Eckhardt, Larry Fellows, and Robert Myers.

     The minutes of the April 26th meeting were reviewed and approved as written.

     Mr. Myers presented five alternate plans for Fiscal Year 72-73. The various plans were gone over in detail with no definite conclusion reached. Authority members are to review each plan and before May 22, 1972, make known to Mr. Myers their recommendation as to priorities and allocation of funds by percentages.

     The meeting adjourned at 10:30 p.m. to continue the following morning.

     At 8:30 a.m., May 9th, Mr. Kennedy called the meeting of the Land Survey Authority to order. Present were James Anderson, Richard Barr, Willard Eckhardt, Larry Fellows and Robert Myers.

     Mr. Myers presented the following for discussion and action:

     1. Policy Statement Concerning Professional Contracts. Mr. Myers stated that the five items in this statement would be followed by him in making selections for contractural work. Mr. Eckhardt suggested that Line 1, Item 2, be revised to read, "Select from the list the three that are believed to be best qualified, if there be that many."

          Mr. Barr made a motion that the above Policy Statement be adopted including Mr. Eckhardt's suggested change. Seconded by Dr. Fellows. Motion carried.

          Mr. Kennedy requested that a record of the basis of selection and contact with the other two firms be kept on file.

     2. Policy Statement concerning Cooperative Corner Restoration Program. Mr. Myers stated that the four items in this statement would be used in determining what corners are to be monumented in this program.

          Mr. Barr made a motion that the above Policy Statement be accepted.  Seconded by Dr. Fellows.  Motion carried.

     3. Meeting with Mr. Joe Wollard, University of Missouri at Rolla, on May 1, 1972. Mr. Myers reported that he and Mr. Jacobs had met with Mr. Wollard to discuss the SLSA-UMR agreement. A memo to the Authority from Mr. Jacobs gave the details of this meeting. It was agreed that the SLSA request Mr. Wollard to meet with the Authority at the June meeting to review terms of the agreement.

     4. Mr. Myers reported on the revised Repair and Replacement budget for the remainder of the fourth quarter as follows:

          a) Repair driveway                    $1500
          b) Steam traps for SLSA area            500
          c) Material for garage roof repair      200

     5. Additions budget for remainder of fourth quarter. Mr. Myers stated that there is an occasional savings on items put out for bid. He requested approval for purchase of additional needed items during the remainder of the Fiscal Year with these funds as they become available, without further Authority approval.

          Request approved.

     6. Status of Operations.

          A) Mr. Myers reported the SLSA-NGS contract concerning Springfield reconnaissance work had been received and is acceptable.

          B) Mr. Myers stated that although personnel at the University of Missouri at Rolla Library are eager to work with the SLSA in microfilming records, they have been unable to get authorization for the necessary help. It was agreed that Mr. Kennedy and Mr. Myers would meet with Mr. Joe Wollard, UMR, in an attempt to clarify this situation.

          Mr. Myers requested approval to have Phase II, Computer Program, as presented at the April 26 meeting, keypunched at UMR. Total cost would be approximately $300. Approved.

          Mr. Kennedy suggested that inquiry be made into a cooperative program with the U.S. Geological Survey to receive coordinate values of targeted corners from aerial photography. Mr. Kennedy and Mr. Myers will explore the possibility of this program with U.S.G.S. personnel.

          Mr. Eckhardt made a motion that the $500 expenditure restriction be waived for the remainder of FY 71-72 and that Mr. Myers, using sound judgment be given authority to obligate remaining Operations funds as he deems necessary. Seconded by Dr. Fellows. Motion approved.

     7. General SLSA Contract. Mr. Myers reported the contract form had been submitted to Mr. Louren Wood for approval and requested Authority approval for use of the form when received back from Mr. Wood.

          Mr. Barr made a motion that this contract be used in the Pattonsburg project, taking into account that Mr. Wood does not make changes that Mr. Myers might believe unacceptable to the Authority. Agreed by the Authority.

          Minor changes were made by members and will be initiated into the contract before final printing.

     The business meeting of the Land Survey Authority was adjourned at 10:00 a.m. when Messrs. Dracup, Kelly and Young from the National Geodetic Survey, and Mr. Chapman from the U.S. Geological Survey, joined members of the State Land Survey Authority to discuss the control situation in Springfield, St. Louis and Kansas City.

     Mr. Richard Barr will make an initial contact with East-West Gateway Coordinating Council concerning a state coordinate project in the St. Louis Metropolitan area.

     It was agreed that the next Authority meeting will be held on May 31, 1972 at 9:00 a.m. at the Land Survey building.

     Meeting adjourned at 2:15 p.m.


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Transcribed by Steven E. Weible

April 26, 1972 Missouri State Land Survey Authority Meeting Minutes

MISSOURI STATE LAND SURVEY AUTHORITY

Minutes of Meeting

April 26, 1972

     The meeting of the State Land Survey Authority was called to order at 9:10 a.m., April 26, at the Land Survey Building, by Mr. Daniel Kennedy, Chairman. Also present were James Anderson and Willard Eckhardt, Authority members; Larry Fellows, Assistant State Geologist; and Robert Myers, State Land Surveyor.

     The minutes of the April 12th meeting were reviewed and approved as written.

     Mr. Myers reported the final 1972-73 Fiscal Year appropriation was as follows:

        Personal Services                             $69,825

        Equipment Purchase and Repair & Replacement    20,000

        Operations                                     51,000

                                                     --------

                                        Total ...... $140,825

        Capital Improvements                          $25,000

     Mr. Myers stated that Repair & Replacement requests for the remainder of FY 71-72 will be deferred until after he meets with Mr. John Paulus, Office of Planning and Construction.

     It was agreed that the next Authority meeting will be held on the evening of May 8th and continued on May 9th, at Rolla. This meeting will pertain largely to planning of programs for FY 72-73 as dictated by the appropriation received.

     A letter from Mr. Don Busch, City Manager of the city of Springfield, stating Springfield's interest in establishing land coordinates in Springfield was presented to Authority members. Mr. Myers stated that an addendum had been added to the National Geodetic Survey agreement stating the maximum State Land Survey Authority expenditure could not exceed $2,000. The agreement was returned to NGS and no further word has been received at this time.

     Mr. Anderson requested permission to release information on NGS-SLSA agreement to the Springfield press after it has been finalized. Agreed.

     A copy of the proposed "Newsletter" was reviewed. Suggestions offered by Authority members will be applied.

     Mr. Myers distributed copies of the new General Contract that had been prepared. He requested that Authority members review the contract and return it to him with their comments and suggestions as early as possible. Mr. Myers will then request approval of the contract from Mr. Louren Wood, Assistant Attorney General.

     Mr. Myers presented a proposal for a pilot project to be initiated in the vicinity of Pattonsburg, in a part of Township 60 North, Range 28 West (including 22 sections of fractional sections north and west of the Grand River) at a total cost of $11,650. The project included the following phases:

     Phase I:

        Take field measurements to tie existing corners

        and approximate corner positions. 100 hours        $3,250

     Phase II:

        Compute township to determine corner positions.    $2,000

     Phase III:

        Set 56 corners. This would include field evalu-

        ation of computed position before monument is

        placed. In some cases new evidence will cause

        readjustment of computation.                       $6,400

     A motion was made by Mr. Anderson and seconded by Dr. Fellows that the proposed Pattonsburg project (T. 60 N., R. 28 W.), including Phase I, II, and III be approved for $11,650 for budgeting purposes. Motion did not carry.

     It was agreed that the proposed Pattonsburg project be approved in total, not to exceed $14,000, with the following stipulation: During Phase III, no monuments will be set until further approval by the State Land Survey Authority. Mr. Myers contended that the above stipulation would increase the cost of this project. Therefore to allow for this, the budget planning figure was increased from $11,650 to $14,000 as stated above.

     Mr. Willard Eckhardt requested the minutes show the following statement: "Mr. Eckhardt voted no because he is opposed in principle to the Survey Authority monumenting lost corners on the basis of computations (with perhaps some adjustments) where there is no sufficient evidence of the actual location of original corners; he believes this may foster boundary disputes between adjoining landowners that otherwise might not arise, and may not be in accordance with statutory authority for the establishment of lost corners."

     Mr. Myers presented the following changes in fourth quarter Additions and Operations requests:

               Griphoist puller and cable        $250

               Illuminated traverse equipment     450

               Base map construction              225

               Pattonsburg                     11,650

     Mr. Anderson made a motion that the above requests be approved as presented, with the exception of $14,000 rather than $11,650 for Pattonsburg, as previously approved.  Seconded by Mr. Eckhardt.  Motion carried.

     A letter from Mr. Peter Ruger, Assistant Attorney General, requesting the State Land Survey Authority to verify mathematical computations pertaining to the legal description of the boundary proposed by the Nebraska-Missouri boundary settlement compact was presented to the Authority. Request was approved.

     Meeting adjourned at 3:45


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Transcribed by Steven E. Weible