December 13, 1973 Missouri State Land Survey Authority Meeting Minutes

MINUTES OF MEETING

State Land Survey Authority

December 13, 1973

     The meeting of the State Land Survey Authority was held December 15, 1973 at the State Highway Patrol Academy building, Jefferson City, Missouri. The meeting was called to order at 9:40 a.m. by Chairman Daniel Kennedy, with James Anderson, Richard Barr, Willard Eckhardt, Larry Fellows and Robert Myers present.

     The minutes of the November 15th meeting were reviewed. Paragraph 6, sentence 2, was revised to read, "All members, with Dr. Fellows abstaining, agreed..." Minutes approved as revised.

     A draft for revision of Paragraph 16.060 - Overtime--Compensatory Leave of the State Land Survey Authority Rules and Regulations was presented for approval. It was agreed that Line 2, Paragraph 2, be deleted from the draft. Dean Eckhardt made a motion that the draft be approved as revised. Seconded by Mr. Barr. Motion carried.

     The financial summary for November was noted.

     A bid for public liability insurance from Bumdiek [sp?] Insurance Agency, Carthage, was presented for review and recommendation. Approval was given to commit funds for this insurance.

     Mr. Myers submitted a proposed schedule of charges for documents distributed by the State Land Survey Authority. The new schedule is based on cost of materials and cost of search for documents. Motion made by Mr. Barr, seconded by Dr. Fellows that the price schedule be approved. Motion carried.

     Third quarter budget requests were approved as follows:

          Personal Services            $33,160.38

          Operations                    33,701.00

          Equipment Purchase & Repair   29,262.50

     Mr. Myers requested approval to attend a meeting in West Lafayette, Kentucky, January 31, and the Minnesota Land Surveyor's Association meeting in Minneapolis, Minnesota, February 21-23. Mr. Myers will speak at both meetings and all expenses except transportation will be paid by the two host organizations. Request approved.

     Approval was requested for Jack McDermott and James Matlock to attend a microfilm conference in Houston, Texas, January 15-18. Approximate cost of the trip will be $321 per person. Request approved.

     Attendance by Jack McDermott at the National Microfilm Meeting in Boston was not approved.

     Mr. Myers reported that communications concerning the Capital Improvements had greatly improved. The S.L.S.A. has received a copy of the contract and priorities have been changed following the November 15th meeting.

     Mr. Myers reported that budget figures as recommended by the Governor had been received by phone from Mr. Steve Gurwell, Budget Analyst. A S.L.S.A. budget of $260,935 has been recommended by the Governor for Fiscal year 1975. A request for $347,814 had been submitted. The four additional personnel requested were deleted along with the workload increase resulting form the added personnel. A total of $10,000 was recommended for purchase and repair of equipment for Fiscal Year 1975.

     Adjourned for lunch.

     Mr. Myers reviewed the proposed 1975 budget and items he planned to bring to the attention of the House Appropriation Committee during his appearance at 3:30 p.m. following the meeting of the S.L.S.A. Additional suggestions were offered by S.L.S.A. members.

     Mr. Myers presented a map detailing a proposed demonstration project in the City of Liberty, Missouri. Approval was given for Mr. Myers to proceed with a detailed proposal. Tentatively, 10 stations in Liberty would be occupied at an approximate cost of $400 each. It was the consensus of opinion that the City of Liberty should contribute $2,000 or approximately half of the cost. The S.L.S.A.'s share would include S.L.S.A. personnel time and expenses, plus additional funds if necessary.

     The next meeting of the Authority will be December 21 at Fort Leonard Wood at 6:00 p.m. Capital improvement plans will be reviewed at this meeting.

     Possible solutions to the fuel shortage were discussed in the event UMR is unable to provide the necessary fuel to heat the S.L.S.A. building.

     The meeting adjourned at 1:45 p.m. Mr. Myers, Dean Eckhardt, and Mr. Kennedy met with the Deputy State Auditor immediately following adjournment of the meeting.


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transcribed by Steven E. Weible

November 15, 1973 Missouri State Land Survey Authority Meeting Minutes

STATE LAND SURVEY AUTHORITY

Minutes of Meeting

November 15, 1973

     A special meeting of the SLSA was held at 9:00 a.m., November 15, 1973 at the Land Survey Authority Building, Rolla, Missouri. The meeting was called to order by Chairman Daniel Kennedy with James Anderson, Richard Barr, Willard Eckhardt, Larry Fellows, Robert Myers, and John Twitty, State Representative, present. The primary purpose of the meeting was to review the State Land Survey Authority Report of the State Auditor, July 1, 1970 through June 30, 1972, as released on November 5, 1973.

     Mr. Kennedy reviewed the SLSA's first year of operation and the developments that made it necessary for the SLSA to obtain additional funds for Repair and Replacement.

     Mr. Myers reviewed the steps leading to the audit of the SLSA, receipt of the initial report on October 30, 1973, and the final report on November 5th, 1973.

     The final audit report, as received November 5th, was studied in detail and comments made as to what remedial steps had already been taken.

     Representative Twitty, before leaving, expressed the opinion that the audit report had been released prematurely with some facts not expressing the actual case. He will make an effort to discuss these facts with the appropriate people.

     It was the opinion of the Authority members that an answer to the audit should be sent to the Office of the State Auditor. All members, with Dr. Fellows abstaining, agreed that a copy of the above answer should be sent to the Governor. Dean Eckhardt and Mr. Kennedy agreed to prepare an answer to the audit following the meeting.

     Mr. Myers asked for approval from the Authority members to hire additional temporary, part-time personnel with the unused funds available in Personal Services. These funds are available because all approved 1973-74 positions were not filled on July 1, 1973. Authority members approved hiring of additional personnel as long as the qualification requirements of the position are met.

     Mr. Myers presented proposed amendments to the SLSA Rules and Regulations. These amendments would make the SLSA employee sick and vacation leave in line with that of the State Merit System employees. Minor revisions were made to the amendments. Mr. Barr made a motion that the amendments be adopted as revised. Seconded by Dean Eckhardt. Motion carried.

     Changes in the Rules and Regulations concerning Overtime - Compensatory Leave were discussed briefly. Action on this amendment was deferred until the next SLSA meeting.

     Mr. Myers reviewed the Capital Improvements program and stated that the Division of Design and Construction is handling the contract for the work, and to date, the SLSA has had no control of the Capital Improvement appropriation. It was agreed that the Authority should write a letter to the Office of Design and Construction in an effort to obtain better communications between the offices in connection with the Capital Improvement program.

     Meeting adjourned for lunch.

     During the afternoon, Dean Eckhardt, Mr. Kennedy and Mr. Anderson drafted correspondence as approved during the morning session.

     Meeting adjourned at 4:00 p.m.


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transcribed by Steven E. Weible