September 9, 1971 Missouri State Land Survey Authority Meeting Minutes

MISSOURI STATE LAND SURVEY AUTHORITY

Minutes of Meeting

September 9, 1971

     The meeting of the Missouri State Land Survey Authority was called to order by Chairman Kennedy at 9:15 a.m., September 9, 1971, at the Land Survey Building, Rolla, Missouri.  Other Authority members present were James Anderson, Willard Eckhardt and Wallace Howe.  Also present was Robert Myers, State Land Surveyor.

     The minutes of the August 31, 1971 meeting were reviewed and after suggested corrections made, were approved.

     Mr. Eckhardt gave a brief report on the meeting in Jefferson City, September 1, with Jerry Yarrington, Doc Simcoe, Stan Diemler, Larry Baker, and Bill Moon.  Mr. Myers was also present at the meeting.  As approval for shifting of funds from Additons to Repair & Replacement could not be given, it was recommended that an attempt be made to obtain funds for Repair & Replacement from the Governor's Emergency Fund.  A letter drafted by Mr. Myers to Governor Hearnes requesting $3,000.00 from the Fund was reveiwed and after minor change was approved.

     Mr. Kennedy suggested that a committee of three men be contracted on a part-time basis to assist with standards revision and research work.

     Mr. Eckhardt made a motion that the 1972-73 budget have a built in line for appropriate position (Deputy Land Surveyor) for approximately $15,000.00 per year.  Authority members agreed to this position.

     Mr. Myers reported on the following:

          1) 1970-71 Collection of User Fee

          2) Contractural work being done by Julian Frazier

          3) Myer's trip to Kansas City

          4) Work on base map study

          5) Work on Plat Act

     Mr. Anderson brought to Authority members attention an article concerning use of the Missouri State Plane Coordinate System in Kansas City.

     Adjourned for lunch.

     The Authority met in executive session from 1:00 to 1:30 p.m.

     The following recommendations were submitted by the Authority:

          1) Salary for Chief of Repository Section be entered
             in the 1972-73 budget at $12,300.00.

          2) Contact Representative Smallwood about sponsoring the
             State Coordinate Statute amendment in the General
             Assembly.

          3) Contract personnel to assist in standards revision.

     The reports on Standards Classification and the 1970-71 User Fee Collection as prepared by Mr. Myers were reviewed and discussed briefly.

     Meeting adjourned at 2:00 p.m.


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Transcribed by Steven E. Weible

August 31, 1971 Missouri State Land Survey Authority Meeting Minutes

MISSOURI STATE LAND SURVEY AUTHORITY

Minutes of Meeting

August 31, 1971

     The meeting of the Missouri State Land Survey Authority was called to order by Chairman Kennedy at 9:30 a.m., August 31, 1971, at the Land Survey Building, Rolla, Missouri, with other Authority members James Anderson, Richard Barr, and Willard Eckhardt also present.  Also present were Wallace Howe, Assistant State Geologist and State Geologist designate, and Robert Myers, State Land Surveyor.

     The minutes of the August 2, 1971 meeting were reviewed and approved with no changes.

     The Opinion from the Attorney General concerning RSMo Section 60.460 State Coordinate System was reviewed and discussed.  The Land Survey Authority was not a duly authorized State agency to vary the one-half mile limit, according to this opinion.

     Mr. Myers presented drafts of two amendments to the State Coordinate Statute to make the Authority the authorized agency and to give the Authority the power to set standards for first and second order surveys.  Minor changes were recommended and made.  Mr. Eckhardt suggested the two amendments be combined into one bill.  It was agreed that Representative Smallwood be asked to sponsor this amendment in the General Assembly.

     Mr. Myers requested permission to develop the standards for the modification of the one-half mile limitation in anticipation of the authority to do so.  The Authority agreed to the extent that when this information is disseminated it is stated that it is on a provisional basis.

     Copies of the University of Missouri-Rolla--Missouri State Land Survey Authority agreement were reviewed by the Authority members.  The agreement as now written was discussed and approved for signature and submitted to the University of Missouri for their signature.

     Trial balance sheets for August expenditures were reviewed and discussed.

     An application for position of Chief Survey Section was presented.  Robert Myers recommended that a position in field survey section be filled.  Authority members hoped there might be several qualified applicants.  Subject to clarification at State budget and personnel levels, the position probably will be that of "Surveyor" rather than "Chief of Survey Operations."

     It was agreed that regular Authority meetings will be held the 2nd and 4th Thursday of each month at 9:00 a.m. in Rolla.  If a meeting cannot be held on the regular scheduled day, it will be held on the Friday immediately following.  The Chairman may cancel meetings if not needed, and change the regular dates if necessary.

     Preliminary copies of the 1972-73 budget were distributed to Authority members for study.  The budget will be discussed further at the next meeting.

     Mr. Barr gave a brief report on the meeting with the Missouri Recorders Association and MARLS Legislative committee at Columbia, attended also by Mr. Eckhardt.

     Meeting adjourned at 3:15 p.m.

--------------------------------------------

Revision of State Coordinate Statute

AN ACT

To repeal Section 60.440(4) RSMo. 1969 relating to standards for first-order and second-order work, and to enact in lieu thereof a new section relating to the same subject to be known as section 60.440(4).

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    60.440.
    (4)  The position of the Missouri coordinate system shall be as marked on the ground by triangulation or traverse stations established in conformity with the standards adopted by the (United States Coast and Geodetic Survey) STATE LAND SURVEY AUTHORITY for first-order and second-order work, whose geodetic positions have been rigidly adjusted on the North American datum of 1927, and whose coordinates have been computed on the system herein defined.  Any such station may be used for establishing a survey connection with the Missouri coordinate system.

Explanation--Matter enclosed in parenthesis (thus) in this section is not enacted and is intended to be omitted in the law.


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Transcribed by Steven E. Weible

August 2, 1971 Missouri State Land Survey Authority Meeting Minutes

Minutes of Meeting

State Land Survey Authority

August 2, 1971

     The Land Survey Authority members met at 8:00 a.m. at the Land Survey Authority Building, Rolla, Missouri.  Present were Chairman Kennedy, Members Anderson, Barr, and Eckhardt and State Land Surveyor Myers.  Wallace Howe, Assist. State Geologist, joined the group at 9:30 a.m.

     The July 19, 1971 draft of MSLSA-UMR building agreement as prepared by the University of Missouri officials was reviewed.  A number of changes proposed by the University were not acceptable to the State Land Survey Authority.  It was agreed that Eckhardt would confer further with University officials in an attempt to prepare an agreement acceptable to both parties.

     The official meeting on Authority policy was called to order by Chairman Kennedy at 9:30 a.m.

     The minutes of the July 20, 1971 meeting were read and corrections made.

     Copies of letters and information concerning the formation of the Missouri State Land Survey Authority were reviewed.

     Barr reported that members of the MARLS Committee were reviewing the Statutes and would make recommendations for revision of Chapter 445 and Chapter 60.

     The State Coordinate Statute (60.400-60.480) was discussed in detail.  Eckhardt suggested that an opinion letter be requested from Attorney General Danforth concerning section 60.460 -- Is the Authority the duly authorized agency as mentioned in this section?

     Members agreed that the following policies should be established:

     1.  Uniform recording rules for the State
     2.  Define closing accuracy
     3.  Establish an accuracy standard

     It was agreed by members of the Authority that Myers should proceed with the investigation of the feasibility of the Earth City project.

     The following outline was agreed upon as a guideline for Missouri State Land Survey goals:

     1)  Promote State Coordinate System

     2)  Establish statewide standards

          a.  Study of land plats as to content and size
          b.  Request Attorney General's opinion on Sec. 60.460
          c.  Modify the law within the law

     3)  Establish a repository

          a.  Make a survey of available records
          b.  Obtain available records
          c.  When possible, obtain county surveyors old books
          d.  Cooperate with counties on microfilming costs
          e.  Develop indexing system

     4)  Monumentation

          a.  Search and evaluation program
          b.  Coordinate work with U.S.G.S. program so as to
              take advantage of information they can provide

     It was agreed that the above goals would be worked toward simultaneously.

     Myers presented the following five major programs as prepared for the Program Structure for 1972-73:

     1)  Administration and General Support
     2)  State Land Survey Records Repository Program
     3)  Land Corner Restoration Program
     4)  State Coordinate Program
     5)  State Land Survey Authority Manuals of Instruction Program

     Anderson moved that the programs be accepted as presented; seconded by Barr.

     Meeting was adjourned at 3:00 p.m.


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Transcribed by Steven E. Weible

July 20, 1971 Missouri State Land Survey Authority Meeting Minutes

Minutes of Meeting

State Land Survey Authority

July 20, 1971

     The meeting of the Land Survey Authority was called to order by Chairman Kennedy at 10:00 a.m., July 20, 1971, at the Authority Building, Rolla, Missouri.  Present were Authority Members Anderson, Barr, Eckhardt and Hayes, and Robert Myers, State Land Surveyor.

     Minutes of the June 23rd meeting were reviewed and after minor corrections approved by the Authority members.

     Myers presented the financial report for 1970-71 and reviewed expenditures for June supplemental.  Report was approved.

     Kennedy recommended that reporting of 1971-72 budget should be on a quarterly basis rather than monthly.  Agreed to by Authority members and Myers.

     The 1971-72 request for allotment on a quarterly basis was reviewed and the following forms were presented to show how the request for allotment was computed:  Additions, personal services (by actual salaries and salary according to budget), and operations.  The request was approved as shown.

     Authority members approved a $25 per month pay raise for Jacobs according to the Personnel Board's revised Comensation Plan (as approved by Governor Hearnes), effective July 1, 1971.

     Myers asked for approval for two positions, Chief Survey Operations and Engineer Technician.  Approval given.

     Myers stated that instructions for preparation of the 1972-73 budget had been received and explained that allotments must be broken down into project costs.

     Recent correspondence of interest was reviewed by Myers.  Kennedy suggested that a record be kept on correspondence and replies for Authority member review.

     Adjourned for lunch.

     Meeting reconvened at 1:00 p.m. with Authority members in executive session.

     Following the executive session, Kennedy stated that the Survey "Rules and Regulations" would be updated to cover state vehicles and equipment.  Eckhardt will author the revision.

     Myers suggested that one person be assigned responsibility for all vehicles.  Kennedy suggested that it would come under administrative services.

     Kennedy suggested, and agreed to by other members, that the possibility of obtaining a mercury light for the parking area be investigated.

     The attendance of the State Land Surveyor at professional meetings was discussed.  It was agreed that according to present Authority rules and regulations, expenses for attendance of the State Land Surveyor at professional meetings in the State will be paid by the Survey Authority.

     It was agreed that salary will be paid during attendance at meetings outside the State, but that reimbursement of expenses must be approved for each individual meeting.

     It was agreed that:  Myers could complete present professional committee commitments to the completion of their term; future professional committee commitments should be accepted only when closely related to Survey Authority work.

     Kennedy stated that the Authority approved attendance of the State Land Surveyor at National ACSM meetings.

     After discussion, a vote was taken and it was agreed that the Authority would pay Myer's expenses to the ACSM meeting in San Francisco, September 8-11.

     Recent talks by Myers and Jacobs were presented for review.

     Myers suggested that a depository be established in the Authority Building.  He asked for opinions on acquiring vertical and horizontal control records from the Missouri Geological Survey.  Hayes stated that he felt it was the Land Survey's duty, rather than Missouri Geological Survey, to store and dispense this information.  Discussion followed and it was agreed that the records should be obtained.

     It was agreed that Anderson, Barr, Kennedy, Eckhardt and Myers would meet to set up prime objectives and goals; list priorities; and revise statutes.  August 2, at 8:00 a.m., was agreed upon for the meeting.

     Myers suggested the possibility of a newsletter being prepared and mailed.  Anderson suggested that the newsletter contain pictures of interest as well as articles.

     Myers informed the Authority of surveying records received from the estate of Chris Johnson, Warrensburg, donated to the Survey by Mr. Johnson's daughter.

     Myers asked for opinions on a proposed project at Earth City concerning evaluation of geodetic control.  The project was discussed with no definite action resulting.

     Myers pointed out changes in the UMR-MSLSA agreement which had been signed by UMR on July 19, 1971, and returned to Myers for signature.  Kennedy asked that Eckhardt review the agreement and report to the Authority on August 2nd.

     Meeting adjourned at 4:30 p.m.


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Transcribed by Steven E. Weible

June 23, 1971 Missouri State Land Survey Authority Meeting Minutes

Minutes of Meeting

State Land Survey Authority

June 23, 1971

     The meeting of the Land Survey Authority was called to order by Chairman Kennedy at 10:00 a.m. June 23, 1971, at the Authority Building, Rolla, Missouri.  Members present were:  Barr, Eckhardt, and Hayes.  Also in attendance were Robert E. Myers, State Land Surveyor and Chief Administrative Services Arthur Jacobs.

     It was agreed that Mrs. Reynolds would act as secretary for Authority meetings except during executive sessions.

     Minutes of the May 26th meeting were distributed for review.  Motion was made by Eckhardt and seconded by Barr, that the minutes be approved as submitted.

     Myers reviewed the financial reports for the months of May and June.  Eckhardt suggested that the larger expenditures be identified on the report to the Authority in the future.

     Jacobs presented a list of items hoped to be purchased with the balance of the FY 70-71 appropriation.

     Myers discussed possible expenditures if all or any part of the 15% withheld from the 70-71 appropriation is returned.

     Kennedy reported that Eckhardt, Jacobs, Hayes and Kennedy had met with representatives of the University of Missouri-Rolla and an agreement with the University had been substantially firmed.  Arthur Jacobs acted for the State Land Surveyor in signing the agreement.  Jacobs reported the contract had been sent to Paulus for review and upon his approval had been sent to the University for their concurrence.  The members of the Authority reviewed the agreement and ratified the contents of the agreement.  Authority members agreed that minor changes could be made in the agreement by the State Land Surveyor with the approval of the Authority Chairman, without approval by other Authority members.

     Barr suggested a running total of maintenance expenditures to UMR be kept so the contract limit would not be exceeded.

     Myers gave a brief report on his meeting with Mr. Teller of the Bureau of Land Management.  Discussion followed.

     Myers reported on his trip to Washington, D. C. and visits with officials of different Federal agencies.

     A sketch of the State Land Survey's office space was presented and Myers brought Authority members up to date on the status of office furnishings and equipment.

     Myers and Jacobs reported that an inventory of county records had been started and a short discussion followed on findings to date.

     Hayes suggested that possibly the information concerning survey control records might be transferred from Missouri Geological Survey to the State Land Survey Authority.  Discussion of the future scope of the State Land Survey Authority in regard to control records followed.

     The Authority recessed for lunch.

     The meeting reconvened at 1:00 p.m. and Myers presented the following for discussion by Authority members:

          1) Letter to Cantrell
          2) Myers news release
          3) Proposed talks by Jacobs

     Authority members met in executive session.

     Following the executive session, the FY 71-72 appropriation was reviewed.  Myers asked for approval to fill the positions of draftsman and clerk typist when money from the FY 71-72 appropriation is available.  Approval was given.

     It was proposed by Eckhardt and agreed to by Authority members that additional personnel could be hired if necessary after approval by the Authority Chairman.

     Chairman Kennedy stated that the Authority would meet twice a month during the next six-month period.

     Authority members agreed to give Mrs. Reynolds a 15% pay raise beginning July 1, 1971.

     Members agreed that Arthur Jacobs would go on full-time salary beginning July 1, 1971.


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Transcribed by Steven E. Weible

May 26, 1971 Missouri State Land Survey Authority Meeting Minutes

Minutes of Meeting

State Land Survey Authority

May 26, 1971

     The regular stated meeting of the Authority was called to order by Chairman Kennedy at 9:00 a.m. May 26, 1971 in the new Authority building (formerly the Highway Patrol Academy building), Rolla, Missouri.  Members present were:  Anderson, Barr, Eckhardt, and Hayes.  Also in attendance were Robert Myers and Arthur Jacobs.

     The proposed agenda was reviewed.

     Myers and Jacobs reported on their visits to Jefferson City to examine furniture and equipment at the prison industries and at office furniture suppliers.  They also reported conferring with the Purchasing Agent regarding acquisition of vehicles.  The Office of Planning and Construction was visited and an estimate of $50,561 was agreed upon for repair to the building.  It was hoped that this might receive approval in the omnibus bill.  Records were examined in the Office of Secretary of State, and microfilm records are on hand of many original records -- except field notes.

     Following a discussion of possible procedures to obtain original survey plats and notes, Eckhardt was requested to check the statute relative to designation of proper agency for repository of such records.

     Purchases (actual and obligated) for May were presented by Jacobs, as well as proposed expenditures for June.  A copy is attached and made part of the minutes.

     The minutes of the previous meeting were corrected (correct date is April 19, 1971), and approved.

     The Authority discussed the proposed agreement with UMR, and Eckhardt was assigned the task of preparing the final draft agreement with noted suggestions, to be presented to representatives of UMR.

     Unaminous approval of the Authortiy was given for Robert Myers to assume full-time duties as State Land Surveyor on June 14, 1971.

     Myers presented a "critical path" of operational programs and organizational chart.  These were discussed, modified, and given general acceptance.  Proposed "Personnel Policies and Procedures" and "Rules and Regulations" were discussed and a number of changes suggested.  A plan of operations for the remainder of the fiscal year was discussed.  This included visitations by Myers and Jacobs to survey data repositories in near-by counties to determine type and availability of survey data.

     The meeting recessed and the Authority went into executive session during which several items were discussed.  The Authority gave general approval to the proposed plan of operation as previously discussed.

     Upon reconvening and being joined by Myers and Jacobs, the Authority discussed several BLM and COE surveying methods in current use in Missouri in relation to land lines versus property (or ownership) lines.

     There being no further business, the meeting was adjourned.

{signed} William C. Hayes
         Temporary Secretary


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Transcribed by Steven E. Weible

April 19, 1971 Missouri State Land Survey Authority Meeting Minutes

Minutes of Meeting

State Land Survey Authority

April 19, 1971

     A meeting of the State Land Survey Authority was called to order in the Missouri Geological Survey Building, Rolla, at 10:00 a.m., April 19, 1971, by Chairman Kennedy.  Authority members present were James Anderson, Richard Barr and William Hayes.  Planning Coordinator Arthur Jacobs and Robert Myers were also present.

     The minutes of the March 29 meeting were read.  It was moved by Anderson and seconded by Barr that the minutes be approved as read; the motion carried.

     Rules and Regulations as submitted by Mr. Eckhardt were reviewed.  After minor revisions were incorporated as a part, the Rules and Regulations were approved.

     An organization chart proposed by Mr. Myers was reviewed.  A discussion of the need to further develop a functional chart and personnel chart as two different ideas followed.

     An agreement with the University of Missouri at Rolla for use of the former Highway Patrol Academy was discussed.

     The Authority recommended to Myers and Jacobs that only essential renovation be considered for immediate action through the Office of Planning and Construction.

     Building and ground maintenance of the former Academy Building were discussed.  Authority was given to Jacobs to hire one man and buy a Cadet 60 tractor and attachments, along with other necessary tools, for this maintenance.

     Personnel Policies and Procedures as recommended by Mr. Myers were reviewed.  Minor corrections and additions were made followed by approval by the Authority.

     Notice of the 11th Annual Photogrammetry Short Course held at the University of Illinois was brought before the Authority by Mr. Myers.  The Short Course will be held from May 31 to June 11, 1971.

     Chairman Kennedy named William Hayes to act as chairman in his absence from April 24 to May 16.

     Meeting adjourned at 3:25 p.m.


William C. Hayes
Temporary Secretary


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Transcribed by Steven E. Weible