August 9, 1972 Missouri State Land Survey Authority Meeting Minutes

MISSOURI STATE LAND SURVEY AUTHORITY

Minutes of Meeting

August 9, 1972

     The meeting of the State Land Survey Authority was called to order by Chairman Kennedy at 9:00 a.m., August 9, 1972 at the State Land Survey Building, Rolla. Present besides Mr. Kennedy were James Anderson, Richard Barr, Willard Eckhardt, Larry Fellows and Robert Myers.

     The minutes of the July 18th meeting were reviewed. Suggested corrections and revisions were made. Minutes approved.

     Mr. Myers stated that the SLSA had contacted all major suppliers of computers, and salesmen from both Olivetti and Wang Industries had been in the office to demonstrate different model computers. A representative from Hewlett-Packard will be in the office on August 10 to demonstrate a computer from that company.

     Mr. Myers listed different advantages and disadvantages of the computers he had seen demonstrated to date, and it is his opinion at this time, that the Wang #700 is the machine best suited to the needs of the SLSA. There was then discussion as to whether, if the Wang #700 was purchased for $8500, there would be enough funds remaining to purchase the EDM equipment as previously planned. Mr. Myers stated that he is presently evaluating EDM equipment to determine if the short or medium range equipment would be more advantageous at this time.

     It was suggested by Mr. Fellows and agreed by Authority members, that a decision on purchase of the computer be delayed until Mr. Myers had time to further evaluate the medium range EDM equipment.

     Mr. Kennedy stated that it was his opinion a letter should be written to the Governor, signed by the appointed Authority members, requesting that additional funds for the SLSA for FY 72-73 be included in the Special Session this fall. It was agreed that the letter should state that without full return of the User Fee, Authority members did not feel they could adequately fulfill the objectives of the SLSA as stated in the Law.

     An attempt was made to make an appointment to meet with the Governor on August 10 or 11. The Governor was out of the office and would not return until the morning of August 11. Mr. Eckhardt will attempt to contact the Governor on that morning and will advise Mr. Myers on details of the call. Mr. Myers will prepare a letter to be sent or hand carried, depending upon Mr. Eckhardt's conversation with Governor Hearnes on August 11.

     It was agreed that an additional $100,000 for FY 72-73 will be requested in the Special Session if possible. If this is not feasible, the request will be included in the Emergency appropriation bill in January.

     Adjourned for lunch.

     The Authority members observed the Wang computer that is on loan to the State Land Survey Authority on this date.

     Authority members reviewed and discussed the "Missouri State Land Survey Authority Minimum Standards for Property Boundary Surveys," and it was agreed that these standards, with appropriate additions and corrections, should be published and go in effect on January 1, 1973.

     A first draft of the 1973-74 budget was briefly reviewed.

     It was agreed that the next meeting of the Land Survey Authority would be held August 31, 1972.

     Meeting adjourned at 4:55 p.m.


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Transcribed by Steven E. Weible

June 1972 National Geodetic Survey Project Report

U. S. Department of Commerce
National Oceanic and Atmospheric Administration
National Ocean Survey

Date: June 16, 1972

Reply to Attn of: CF171x2

Subject: Project Report and Information for Project OW21247F1

To: Director, National Geodetic Survey
    Thru: Director, NGSOC - CAPT G. L. Short

Project Report and Information
Project OW21247F1 - Reconnaissance for Urban Horizontal Control, Springfield, Missouri.

Authorization for the reconnaissance was provided by agreement, dated 3-13-72, and signed by the Director, NGS and the Missouri State Land Surveyor.

The reconnaissance provides for the selection for horizontal control stations and recovery of existing National Geodetic Survey stations so as to provide area coverage with station spacing at 2 to 5 mile intervals, at a planned accuracy of 1 part in 100,000.

Chronology and Comments:
Field activity was undertaken on 5-15-72 and continued until 5-26-72. A meeting was attended at Springfield City Hall with the Missouri State Land Surveyor, Mr. R. E. Myers, and the Springfield Director of Public Works, Mr. Gaylord Weeks, just prior to beginning the field reconnaissance. Mr. Norman Brown of the State Land Survey Authority and Mr. W. M. Aldous, Engineer representing the city of Springfield, also attended the meeting. Mr. Norman Brown assisted with the reconnaissance throughout the field work period. His comments and interests, which were oriented toward placement of the control station to accommodate the local surveyor, was most helpful during the station site selections.

A total of nine (9) National Geodetic Survey Control Stations were recovered to provide the necessary connections with the national survey network. Thirty-one (31) selected station sites were chosen for the desired coverage of new control. In two situations, where the occupied station is atop a tall building, a ground level station is to be established to be more suited for use by the local surveyor. At all station sites selected, consideration of its placement for extending local surveys along the road or street was given perference. A total of five (5) U.S. Geological Survey traverse stations are included, or connections provided for control stations within the project area.

The Springfield area is mostly covered by timber with average tree height of approximately 60 feet. In one area trees were measured that are over 80 feet tall. The timber cover makes it necessary to erect towers at sixteen (16) stations with a maximum height of 90 feet. A first-order urban area control survey over the Springfield metropolitan area is not feasible unless tall steel towers are utilized. The high-rise buildings which would serve are closely grouped in a 6 square mile area. The project area covered is approximately 90 square miles.

It was possible to select a total of 22 station sites at which a 4 foot stand or instrument tripod will serve. At two additional stations a 16 foot wooden tower and a 8 foot stand are required for observations. The majority of 4 foot stand stations are along U.S. Highway 65 and Glenstone Avenue. By utilizing the advantage of geodimeter traverse along the highway cleared right-of-way, it was possible to eliminate the need for steel towers at a total of 10 stations.

The permission to establish the stations on the highway property was discussed in some detail with Mr. V. B. Unsel, District Highway Engineer at Springfield, Missouri. The questions of limited access and illegal parking along the high speed highway was of some concern. Mr. Unsel's concern is mostly in regard to the traffic hazard created by private surveyors using the stations during local surveys later on. It was agreed that the State Land Survey Authority would contact the state highway officials at headquarters in Jefferson City, Missouri for approval. One solution was suggested that a substitute station or reference station be off-set to accommodate the local surveyor so as he need not occupy the NGS station in the highway proper.

After towers are erected at the primary stations it should be possible to select additional satellite stations to be established by electronic spur traverse. The State Land Survey Authority personnel or Springfield City Engineers should assist in the satellite station project.

A total of twenty-eight (28) prominent natural objects such as water tanks, stacks, TV and radio towers, are being included as intersection stations throughout the project area. Photographs of the objects are included as part of the reconnaissance data. Two days were required to photograph and identify the intersection stations.

All personnel of the State Land Survey Authority and the Springfield City Engineers Office gave their full cooperation during this reconnaissance project. Mr. Norman Brown of the State Land Survey Authority was a very capable assistant. His assistance was greatly appreciated.

The reconnaissance sketch and station descriptions will be forwarded under separate cover.

Garald C. Randall
Reconnaissance Party

cc: Mr. R. E. Myers
    Mr. Gaylord Weeks

===================================================================================
U. S. Department of Commerce
National Oceanic and Atmospheric Administration
National Ocean Survey
Rockville, Md. 20852

Jul 14 1972

Mr. Robert E. Myers
Missouri State Land Survey Authority
P. O. Box 1158
Rolla, Missouri 65401

Dear Mr. Myers:

The reconnaissance for the Springfield metropolitan area has been completed as agreed to in our cooperative agreement, dated March 13, 1972. The main scheme network, as designed by Mr. Garald C. Randall, would require a total of approximately 40 points, including connections to the National Geodetic Network. In Mr. Randall's report, he indicates it would be very difficult to design a reconnaissance omitting the use of steel towers and still obtain the required accuracy. We understand from discussions between officials of your office and the National Geodetic Survey planning staff, that funds are not available from the Missouri State Land Survey Authority, nor the Springfield metropolitan area to accomplish the surveys at this time.

Estimated cost information has been prepared to enable you to plan for future accomplishment of the surveys. The estimated cost for accomplishing the main scheme survey, if all 40 stations were utilized, would be $130,000. The approximate cost to the State and local interest would then be $65,000. Local effort would also have to bear the cost of additional subsidiary points established in conjunction with the main scheme network survey.

Your office has indicated a desire to aim for accomplishment of the surveys next year. We are willing to discuss the accomplishment of the survey next year; however, it will be necessary that the decision be made with several months' advance notice.

We would appreciate receiving information regarding the status of the funding as soon as possible from your office. Any such projects discussed are subject to budgetary and personnel limitations and administrative approval.

Mr. Randall reports that the personnel of the Missouri State Land Survey Authority and the Springfield City Engineers office gave their full cooperation during the reconnaissance phase of the project. We appreciate this effort and it is essential that we receive such cooperation if the projects are to be successful.

Instructions are being prepared for our field party to assist the Missouri State Land Survey Authority with the problems encountered in the Kansas City metropolitan area. Additional base lines will be measured in an attempt to resolve the adjustment difficulties there.

Sincerely,

Leonard S. Baker
Captain, NOAA
Director, National Geodetic Survey


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Transcribed by Steven E. Weible

June 1972 Arthur Jacobs' Report on SLSA-UMR building contract

June 9, 1972

MEMO TO:  Robert E. Myers

FROM:     Arthur W. Jacobs

SUBJECT:  One Year Summary on Operation of Headquarters Building
          and on Occupancy Agreement with UMR.

     When the Missouri State Land Survey Authority acquired their own headquarters building early in 1971 the total operating budget was only $37,000.00, half of that was already encumbered by the time the Executive Order transferred the building. This was FY 70-71.

     The responsibility of operating and maintaining the building was completely impossible with no allotment for it and no maneuvering possible with other funds since there was practically no overall allotment.

     The building was in need of repairs because maintenance had been neglected for several years. The SLSA FY 71-72 Budget had in it only $300.00 for Replacement and Repair. That came about because the Director of the Budget would not allow more than that in the Budget request. Attempts were made to adjust it with the Appropriations Committees of both Houses of the Legislature after it was known that SLSA had the building by Executive Order but by that time it was too late. Another problem was created by the fact that the SLSA FY 71-72 Budget request was not allowed to request funds for fuel, utilities, janitors, watchman, etc. at the time it was submitted.

     While the Missouri State Land Survey Authority was trying to arrange funds with which to operate the headquarters building the University of Missouri-Rolla was trying to arrange space for the Army and Air Force ROTC activities. In addition to classroom and office space the ROTC activity required garage space for three (3) vehicles; parking space for approximately 25 vehicles; and open grounds space for drill field work.

     An Occupancy Contract between SLSA and UMR was finally signed. It gave UMR the space and facilities they needed for ROTC with adequate space remaining for SLSA and the contract detailed certain building operating costs which UMR had to pay for. This in effect increased the SLSA allotment to where the operation of the headquarters building was possible.

     The Occupancy Contract required UMR to pay for all furnace fuel, electric power, water and sewer charges, and garbage and trash removal. UMR demanded that the contract specify a maximum of $7,500.00 for those items. In FY 71-72 those items actually cost $4,009.81 for 12 months.

               Water and Sewer (actual meter)     $   41.40
               Electric power (actual meter)       2,639.50
               Furnace oil (estimated)             1,328.91
                                                  ---------
                                                  $4,009.81

     The furnace oil estimated is based on the actual amount of oil bought during the year. The amount of oil that was in the tank at the beginning of the year is about the same as what is in the tank now, but this could vary 20%.

     The Occupancy Contract also requires that UMR furnish complete janitorial service and that security of the SLSA building and grounds be included in the UMR Security System. One janitor is on duty full time and another man assists when there is classroom activity. The pay scale for janitors is $2.45 per hour. It is estimated that the payroll cost to UMR for janitors in the SLSA building is $5,800.00 per year. Janitor supplies cost about $250.00 per year. UMR furnishes all janitorial equipment. It is estimated that the time of watchman and roving patrol of the UMR Security System spent on protecting SLSA property costs $500.00.

     The total yearly cost to UMR in complying with the Occupancy Contract is:

               Water and Sewer              $   41.40
               Electric power                2,639.50
               Furnace oil                   1,328.91
               Janitor payroll & Supplies    6,050.00
               Security                        500.00
                                            ---------
               Total yearly outlay         $10,559.81

     The Building Rules and Regulations, which are a part of the Occupancy Contract, require that an occupying agency with prior approval of SLSA may make any change, redecoration, alteration, addition, or improvements but at the expense of the occupying agency. Under that regulation UMR added the following to the building and grounds at the indicated estimated costs:

          Installed air conditioners in ROTC area   $6,500.00
          Parking lot for 25 vehicles                1,500.00
          Remodeling and decorating                  1,200.00
          Lighting and wiring                          900.00
                                                    ---------
          Total added to bldg. and grounds by UMR  $10,100.00

     UMR furnished five air conditioners for the SLSA area of the building. SLSA, however, had to pay for the installation which cost $411.60. UMR mechanics did the work on a reimbursable basis. It is estimated that the 5 new air conditioners cost UMR $1,100.00.

     The Occupancy Contract also provided that repair work on the building and grounds would be done by UMR personnel and equipment when requested by SLSA on a reimbursable basis. Such SLSA requests would, according to the contract, get the same priority as requests from UMR departments. Grass cutting, electrical and other work was done this way.

     The following work was done by UMR on a reimbursable basis in FY 70-71:

          Unloading furniture                     $ 40.68
          Fountain repair                            9.04
          Installation of 5 air conditioners       411.60
          Wiring and installation of lights        565.32
          Grass mowing (3 times)                   153.90
          Moving furniture 6/30/71                  18.08
                                                  -------
          Total FY 70-71 on reimbursable basis  $1,198.62

     The redecorating (painting, drapes, carpets, etc.) in the SLSA area was done with outside contractors using FY 70-71 funds.

     As was mentioned above the SLSA R & R allotment for FY 71-72 was only $300.00. A lot of time was spent trying to get that adjusted because it was completely unrealistic now since SLSA has custody of a large State real estate investment. Finally SLSA persuaded the Fiscal Affairs Committee to transfer $1,500.00 from Operations to R&R and later the Legislature approved another $2,300.00 for R & R in the Emergency Appropriations Bill. So before the end of the third quarter SLSA had a total R & R allotment amounting to $4,100.00 (the original $300.00; plus $1,500.00 transferred from Operations; and $2,300.00 as new allotment from the Emergency Bill). In the meantime the following was done in FY 71-72 by UMR mechanics on a reimbursable basis:

               Grass cutting        $248.27
               Boiler room work      125.00
               Sewer work             46.27
                                    -------
               Total FY 71-72 on    $419.54
               reimbursable basis

     During the early summer of 1971 UMR grounds personnel did an excellent job of grass cutting. Towards the fall of the year when they were short handed and apparently unable to replace equipment when needed they were not able to keep the grounds looking neat. It became apparent that there might be serious problems of grass cutting, etc. for the summer of 1972. A request was made to UMR to get an estimate of the support they would be able to give in this field. They determined that they would not be able to support the grounds work adequately. SLSA then arranged to buy a tractor and a mower and contracted to have tree and shrubbery as well as flower bed work done by outside contractors. In the overall this is more practical and more satisfactory. The only disadvantage in it was that Additions funds had to be used to buy the tractor for $922.00.

     The last work done by UMR maintenance men was opening the stopped up main sewer in February. The sewer was giving continued problems. UMR mechanics helped solve the problem and now with the City of Rolla personnel it is possible to keep the sewer operating properly at no further cost to SLSA.

     The State Surplus Property Unit assisted removing property abandoned by the Highway Patrol Academy. That work was performed by prison labor. No attempt has been made to set the dollar value. It can be assumed that the value of the salvage materials equalled the cost of removing them.

     SLSA hired a full time maintenance man as soon as possible in FY 71-72. At first he had to use salvage material in making emergency repairs. Most of his work is still emergency work, however, preventive maintenance work is done whenever time permits. He also takes care of most of the yard work. In addition to the tractor and mower mentioned above, carpenter, plumber, electrician, etc. tools have been bought. Most of the work requirements by the maintenance man can now be accomplished.

     Conclusion: Since SLSA took possession of the building and grounds by Executive Order considerable work has been done and additions have been made, as can be seen from the above, to catch up on repair work and also to increase the value of the premises. Practically all of the $4,100.00 R & R allotment has been used for emergency repairs and to bring certain parts of the building and grounds up to par. All of the driveway repair work, roof repair work, work on the garage and some of the electrical and plumbing work done was of that nature. However, some of the work to make the building and grounds better and more usable adds to the value for the State. It is estimated that the value of the property has been increased $15,000.00 since SLSA took possession.  This is based on the following improvements:

        Air conditioners (SLSA area and ROTC area)           $8,000.00
        Lighting and wiring additions of a permanent nature
          (throughout building)                               1,500.00
        Painting, drapes, carpets, partitions - SLSA          2,000.00
        Painting, drapes, etc. - UMR area                     1,200.00
        Parking Lot built by UMR                              1,500.00
        Boiler room additions                                   400.00
        Grounds improvement                                     400.00
                                                             ---------
           Total added value                                $15,000.00

     No doubt several more emergencies will arise which will require repair work but the preventive maintenance program which has been operating when time permits has been showing good results.  Experiences of the last two quarters show that the most practical and efficient building and grounds operating program is for SLSA to have their own full time maintenance man with proper equipment and tools, and then contract with outside firms any work the maintenance man cannot handle. There will be occasions, however, when UMR mechanics will have to be called on in emergencies. They have been cooperative in the past on such occasions.


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Transcribed by Steven E. Weible

July 18, 1972 Missouri State Land Survey Authority Meeting Minutes

MISSOURI STATE LAND SURVEY AUTHORITY

Minutes of Meeting

July 18, 1972

     The meeting of the State Land Survey Authority was called to order at 9:00 a.m. at the Land Survey Building by Chairman Daniel Kennedy. Also present were James Anderson, Richard Barr, Willard Eckhardt, Larry Fellows and Robert Myers.

     The minutes of the May 31, 1972 meeting were reviewed and approved as written.

     The following items were discussed and appropriate action taken:

     1. A report prepared by Arthur Jacobs, Chief, Administrative Services, on the SLSA-UMR building contract for the past year was reviewed. It was recommended that Mr. Myers contact Chancellor Baker and invite him to meet with the Authority in the near future.

     2. Attorney General's Opinions.

        a) Opinion No. 96 - County Surveyor. It was agreed that a copy of this opinion be forwarded to the Missouri Association of Registered Land Surveyors in order that this information might be published in their next newsletter. Authority members did not feel that it was the obligation of the State Land Survey Authority to publish this information, and that our concern in getting the opinion was how much we are authorized to pay county surveyors.

        b) Opinion No. 97 - Secretary of State's Records. It was agreed that Mr. Myers should write a letter to the Secretary of State informing him that the State Land Survey Authority will assume responsibility of the survey records when funds become available to construct a suitable vault. However, until funds are obtained and the vault completed, it would be very much appreciated if they would continue to store the records. It is understood the Secretary of State will retain patents and similar records.

        c) Opinion No. 396 - Coordinate System. It was the consensus of the Authority that it was unlikely that the Attorney General would alter his opinion as stated in No. 396. Therefore the State Land Survey Authority will pursue the reintroduction of Bill 1367 in the Legislature next session.

        d) Opinion No. 92 - Land Surveys Definition. Mr. Myers stated that an opinion had been received approving the definition as recommended by the State Land Survey Authority in this request, which is the A.S.C.E. definition.

     3. Balance sheet. Expenditures for the month of June were reviewed.

     4. Mr. Myers reported on the status of the following operational projects.

        a) Springfield Control Reconnaissance Project has been completed and the report received from the National Geodetic Survey. This report will be discussed at a later meeting.

        b) Field work has been substantially completed on the Pattonsburg Project. Notes and computations have not been received to date.

        c) The computer program is near completion. Certain documents on file at the State Land Survey Authority have been run. Two University of Missouri-Rolla students have been working on the Secretary of State plat indexing.

        d) Numerous requests from surveyors for Cooperative Restoration forms have been received, but to date no completed forms have been returned. Mr. Myers stated that the Forest Service would like to continue working with the State Land Survey Authority. It was agreed that the Co-op Program be modified to include participation on township exterior lines and points outside the Forest Service boundary, because these corners would normally be set by the Forest Service.

        e) Richard Barr reported on the July 15 meeting of the MARLS Legislative Committee. He stated that revision work on Chapter 445, the Plat Act, and Chapter 60, County Surveyor, are now ready to be reviewed by recorders, title people, engineers, etc., prior to getting them ready for legislative research.

        f) The National Geodetic Survey has notified Mr. Myers that work on the Kansas City Control Project will be started in the near future. Personnel from the SLSA office will observe part of this operation.

        g) Microfilming of Phelps County survey documents and SLSA documents has been completed. Microfilm copies have been put in jackets and are being indexed at present.

        h) Thirty-eight base maps have been completed.

     5. Mr. Myers reported the following equipment had been purchased: a) Van b) Air-conditioner for Room 116, and c) Typewriter for Room 116. In addition, two targets were received on loan from the U. S. Geological Survey and a T-3 Theodolite was received on loan from the National Geodetic Survey.

     6. Mr. Myers reported on the following Repair and Replacements completed or nearing completion:

        a) Air conditioner installed in Room 116

        b) Garage lighting repaired

        c) Furnace condensate pump overhauled

        d) Material for repair of garage roof purchased

        e) Driveway under repair at present

        f) Unit thermostats purchased for SLSA area

     7. Budget requests by items for 1972-73 were reviewed. Mr. Eckhardt made a motion that the budget request be approved for planning. Seconded by Mr. Barr. Motion carried.

     Meeting adjourned for lunch.

     8. First quarter requests as follows were received:

        a) Operations                     $13,116.00

        b) Personal Services               18,221.25

        c) Equipment Purchase & Repair     17,307.50

     Mr. Anderson made a motion that the above first quarter requests be approved for planning and expenditure with the exception of purchase of the EDM equipment, purchase of the computer, and the Knox-Adair corner search. Seconded by Mr. Barr. Motion carried.

     It was the consensus of the Authority that expenditures on the excepted items should be delayed for further consideration and action.

     9. Mr. Myers reported he had begun work on the 1973-74 budget. It was agreed that $350,000 should be requested in the 1973-74 budget in order to properly carry out the functions of the State Land Survey Authority, and if there is a special session this fall, $100,000 additional should be requested for 1972-73.

     10. Mr. Myers reported on the following current projects:

        a) Copies of "standards for land surveys" were distributed to Authority members for review. Discussion and comments will be taken up at the next meeting.

        b) Microfilming and indexing of county records will be continued.

        c) Computation of the Pattonsburg work will be started as soon as this information is received from the surveyor.

        d) Personnel from Top of the Ozarks Rivers Resources Conservation and Development Project have requested planning and technical assistance from the SLSA.

        e) No contacts have been made to date concerning the St. Louis Control Survey.

        f) Work on the State Coordinate Manual is near completion and will soon be ready for review by Authority members.

        g) The legislative committee of MARLS is actively working on the revision of Chapters 60, 61, and 445. It was recommended that the State Land Surveyor assist by supporting this effort by giving technical advice, but not become actively involved in pushing for enactment.

     11. It was agreed that any funds remaining after repair of the SLSA building roof should be used in preparing a vault for Survey records.

     12. Mr. Myers stated that points have been established in Rolla and are now ready to be used for a test range for EDM equipment.

     The next meeting of the Land Survey Authority is tentatively planned for Wednesday, August 9, 1972.

     Meeting adjourned at 2:40 p.m.


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Transcribed by Steven E. Weible
   

May 31, 1972 Missouri State Land Survey Authority Meeting Minutes

MISSOURI STATE LAND SURVEY AUTHORITY

Minutes of Meeting

May 31, 1972

     The meeting of the State Land Survey Authority was called to order at 9:00 a.m. at the Land Survey Building by Chairman Daniel Kennedy. Present besides Mr. Kennedy were James Anderson, Richard Barr, Willard Eckhardt, Larry Fellows and Robert Myers.

     The minutes of the May 8-9 meeting were reviewed and minor corrections made, Minutes approved.

     The Trial Balance sheet for the month of May was reviewed.

     Authority members requested that Mr. Jacobs, Chief, Administrative Services, prepare a summary of University of Missouri-Rolla and State Land Survey Authority expenditures for maintenance and repair on the Land Survey building and grounds in order that a review of contract obligations can be made. It was agreed that Chancellor Baker and Mr. Wollard be invited to attend an Authority meeting on June 14 or 15 if possible. If it is impossible for them to attend a meeting on either of these dates, no meeting will be held during the month of June.

     The following Attorney General Opinions were reviewed by the Authority:

     Opinion No. 96 - County Surveyor. No action.

     Opinion No. 97 - Secretary of State's Records. It was agreed that the State Land Survey Authority should make concrete plans to obtain these records as soon as possible.

     Opinion No. 98 - Copies of Records. No action.

     Opinion No. 396 - Coordinate System. Mr. Myers reported he had reviewed this opinion with Mr. Burns, Assistant Attorney General. Although Mr. Burns agreed with the opinion as handed down, he agreed to return the request to Mr. Klaffenbach, the man that prepared the opinion, for possible reconsideration.

     Opinion No. 92 - Land Surveys-Geodetic Survey. It was agreed that this opinion be modified to request the definition of "land surveys" only.

     The Standard Contract Form as revised to date was reviewed.

     Mr. Myers reported that a contract had been finalized with Crowley, Wade, and Milstead to perform surveys in a part of Township 60 North, Range 28 West, Daviess County. The maximum amount of this contract is $13,500 and work was started on May 30th.

     Mr. Myers reported that the Springfield reconnaissance work by the National Geodetic Survey is near completion.

     It was agreed that Mr. Myers should write a letter to Mr. Robert Hunter, Missouri Highway Department, to obtain a policy ruling on possible placing of monuments on the highway right-of-way.

     Mr. Myers stated that two students from University of Missouri-Rolla had started work for the State Land Survey Authority on May 30th under the Student Financial Aid program.

     Mr. Myers reported that the man working on the computer program at the University had gone on vacation and that project was at a standstill until he returned.

     Meeting adjourned for lunch.

     Mr. Myers reported that no requests had been received to participate in the Coop Corner Restoration Program except for the Forest Service. Authority members authorized Mr. Myers to enter into an agreement with the Forest Service to monument 12 points. It is preferred that these points be monumented with State Land Survey markers.

     Mr. Kennedy reported that he and Mr. Myers had met with U.S.G.S. personnel in regard to receiving coordinate values of targeted corners from aerial photography. At the present time, U.S.G.S. photography would not give the necessary accuracy standards required by the State Land Survey Authority.

     Expenditure of remaining funds in Operations and Additions were discussed.

     The program plan for Fiscal Year 1972-73 was reviewed and tentative program allocations were listed as follows:

          Records Repository Program         $12,000

          State Coordinate Program             4,000

          Land Corner Restoration Program     17,000


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Transcribed by Steven E. Weible

May 8, 1972 Missouri State Land Survey Authority Meeting Minutes

MISSOURI STATE LAND SURVEY AUTHORITY

Minutes of Meeting

May 8-9, 1972

     The meeting of the State Land Survey Authority was called to order at 7:30 p.m. on May 8th, at the Land Survey Building by Chairman Kennedy. Present besides Mr. Kennedy were James Anderson, Richard Barr, Wallace Howe, Willard Eckhardt, Larry Fellows, and Robert Myers.

     The minutes of the April 26th meeting were reviewed and approved as written.

     Mr. Myers presented five alternate plans for Fiscal Year 72-73. The various plans were gone over in detail with no definite conclusion reached. Authority members are to review each plan and before May 22, 1972, make known to Mr. Myers their recommendation as to priorities and allocation of funds by percentages.

     The meeting adjourned at 10:30 p.m. to continue the following morning.

     At 8:30 a.m., May 9th, Mr. Kennedy called the meeting of the Land Survey Authority to order. Present were James Anderson, Richard Barr, Willard Eckhardt, Larry Fellows and Robert Myers.

     Mr. Myers presented the following for discussion and action:

     1. Policy Statement Concerning Professional Contracts. Mr. Myers stated that the five items in this statement would be followed by him in making selections for contractural work. Mr. Eckhardt suggested that Line 1, Item 2, be revised to read, "Select from the list the three that are believed to be best qualified, if there be that many."

          Mr. Barr made a motion that the above Policy Statement be adopted including Mr. Eckhardt's suggested change. Seconded by Dr. Fellows. Motion carried.

          Mr. Kennedy requested that a record of the basis of selection and contact with the other two firms be kept on file.

     2. Policy Statement concerning Cooperative Corner Restoration Program. Mr. Myers stated that the four items in this statement would be used in determining what corners are to be monumented in this program.

          Mr. Barr made a motion that the above Policy Statement be accepted.  Seconded by Dr. Fellows.  Motion carried.

     3. Meeting with Mr. Joe Wollard, University of Missouri at Rolla, on May 1, 1972. Mr. Myers reported that he and Mr. Jacobs had met with Mr. Wollard to discuss the SLSA-UMR agreement. A memo to the Authority from Mr. Jacobs gave the details of this meeting. It was agreed that the SLSA request Mr. Wollard to meet with the Authority at the June meeting to review terms of the agreement.

     4. Mr. Myers reported on the revised Repair and Replacement budget for the remainder of the fourth quarter as follows:

          a) Repair driveway                    $1500
          b) Steam traps for SLSA area            500
          c) Material for garage roof repair      200

     5. Additions budget for remainder of fourth quarter. Mr. Myers stated that there is an occasional savings on items put out for bid. He requested approval for purchase of additional needed items during the remainder of the Fiscal Year with these funds as they become available, without further Authority approval.

          Request approved.

     6. Status of Operations.

          A) Mr. Myers reported the SLSA-NGS contract concerning Springfield reconnaissance work had been received and is acceptable.

          B) Mr. Myers stated that although personnel at the University of Missouri at Rolla Library are eager to work with the SLSA in microfilming records, they have been unable to get authorization for the necessary help. It was agreed that Mr. Kennedy and Mr. Myers would meet with Mr. Joe Wollard, UMR, in an attempt to clarify this situation.

          Mr. Myers requested approval to have Phase II, Computer Program, as presented at the April 26 meeting, keypunched at UMR. Total cost would be approximately $300. Approved.

          Mr. Kennedy suggested that inquiry be made into a cooperative program with the U.S. Geological Survey to receive coordinate values of targeted corners from aerial photography. Mr. Kennedy and Mr. Myers will explore the possibility of this program with U.S.G.S. personnel.

          Mr. Eckhardt made a motion that the $500 expenditure restriction be waived for the remainder of FY 71-72 and that Mr. Myers, using sound judgment be given authority to obligate remaining Operations funds as he deems necessary. Seconded by Dr. Fellows. Motion approved.

     7. General SLSA Contract. Mr. Myers reported the contract form had been submitted to Mr. Louren Wood for approval and requested Authority approval for use of the form when received back from Mr. Wood.

          Mr. Barr made a motion that this contract be used in the Pattonsburg project, taking into account that Mr. Wood does not make changes that Mr. Myers might believe unacceptable to the Authority. Agreed by the Authority.

          Minor changes were made by members and will be initiated into the contract before final printing.

     The business meeting of the Land Survey Authority was adjourned at 10:00 a.m. when Messrs. Dracup, Kelly and Young from the National Geodetic Survey, and Mr. Chapman from the U.S. Geological Survey, joined members of the State Land Survey Authority to discuss the control situation in Springfield, St. Louis and Kansas City.

     Mr. Richard Barr will make an initial contact with East-West Gateway Coordinating Council concerning a state coordinate project in the St. Louis Metropolitan area.

     It was agreed that the next Authority meeting will be held on May 31, 1972 at 9:00 a.m. at the Land Survey building.

     Meeting adjourned at 2:15 p.m.


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Transcribed by Steven E. Weible

April 26, 1972 Missouri State Land Survey Authority Meeting Minutes

MISSOURI STATE LAND SURVEY AUTHORITY

Minutes of Meeting

April 26, 1972

     The meeting of the State Land Survey Authority was called to order at 9:10 a.m., April 26, at the Land Survey Building, by Mr. Daniel Kennedy, Chairman. Also present were James Anderson and Willard Eckhardt, Authority members; Larry Fellows, Assistant State Geologist; and Robert Myers, State Land Surveyor.

     The minutes of the April 12th meeting were reviewed and approved as written.

     Mr. Myers reported the final 1972-73 Fiscal Year appropriation was as follows:

        Personal Services                             $69,825

        Equipment Purchase and Repair & Replacement    20,000

        Operations                                     51,000

                                                     --------

                                        Total ...... $140,825

        Capital Improvements                          $25,000

     Mr. Myers stated that Repair & Replacement requests for the remainder of FY 71-72 will be deferred until after he meets with Mr. John Paulus, Office of Planning and Construction.

     It was agreed that the next Authority meeting will be held on the evening of May 8th and continued on May 9th, at Rolla. This meeting will pertain largely to planning of programs for FY 72-73 as dictated by the appropriation received.

     A letter from Mr. Don Busch, City Manager of the city of Springfield, stating Springfield's interest in establishing land coordinates in Springfield was presented to Authority members. Mr. Myers stated that an addendum had been added to the National Geodetic Survey agreement stating the maximum State Land Survey Authority expenditure could not exceed $2,000. The agreement was returned to NGS and no further word has been received at this time.

     Mr. Anderson requested permission to release information on NGS-SLSA agreement to the Springfield press after it has been finalized. Agreed.

     A copy of the proposed "Newsletter" was reviewed. Suggestions offered by Authority members will be applied.

     Mr. Myers distributed copies of the new General Contract that had been prepared. He requested that Authority members review the contract and return it to him with their comments and suggestions as early as possible. Mr. Myers will then request approval of the contract from Mr. Louren Wood, Assistant Attorney General.

     Mr. Myers presented a proposal for a pilot project to be initiated in the vicinity of Pattonsburg, in a part of Township 60 North, Range 28 West (including 22 sections of fractional sections north and west of the Grand River) at a total cost of $11,650. The project included the following phases:

     Phase I:

        Take field measurements to tie existing corners

        and approximate corner positions. 100 hours        $3,250

     Phase II:

        Compute township to determine corner positions.    $2,000

     Phase III:

        Set 56 corners. This would include field evalu-

        ation of computed position before monument is

        placed. In some cases new evidence will cause

        readjustment of computation.                       $6,400

     A motion was made by Mr. Anderson and seconded by Dr. Fellows that the proposed Pattonsburg project (T. 60 N., R. 28 W.), including Phase I, II, and III be approved for $11,650 for budgeting purposes. Motion did not carry.

     It was agreed that the proposed Pattonsburg project be approved in total, not to exceed $14,000, with the following stipulation: During Phase III, no monuments will be set until further approval by the State Land Survey Authority. Mr. Myers contended that the above stipulation would increase the cost of this project. Therefore to allow for this, the budget planning figure was increased from $11,650 to $14,000 as stated above.

     Mr. Willard Eckhardt requested the minutes show the following statement: "Mr. Eckhardt voted no because he is opposed in principle to the Survey Authority monumenting lost corners on the basis of computations (with perhaps some adjustments) where there is no sufficient evidence of the actual location of original corners; he believes this may foster boundary disputes between adjoining landowners that otherwise might not arise, and may not be in accordance with statutory authority for the establishment of lost corners."

     Mr. Myers presented the following changes in fourth quarter Additions and Operations requests:

               Griphoist puller and cable        $250

               Illuminated traverse equipment     450

               Base map construction              225

               Pattonsburg                     11,650

     Mr. Anderson made a motion that the above requests be approved as presented, with the exception of $14,000 rather than $11,650 for Pattonsburg, as previously approved.  Seconded by Mr. Eckhardt.  Motion carried.

     A letter from Mr. Peter Ruger, Assistant Attorney General, requesting the State Land Survey Authority to verify mathematical computations pertaining to the legal description of the boundary proposed by the Nebraska-Missouri boundary settlement compact was presented to the Authority. Request was approved.

     Meeting adjourned at 3:45


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Transcribed by Steven E. Weible