June 5, 1974 Missouri State Land Survey Authority Meeting Minutes

STATE LAND SURVEY AUTHORITY

Minutes of Meeting

June 5 & 6, 1974

     The final meeting of the State Land Survey Authority was held June 5 and 6, 1974. The meeting commenced with a 6:30 p.m. dinner, June 5th, with James Anderson, Richard Barr, Willard Eckhardt, Larry Fellows, Daniel Kennedy, and Robert Myers present. Following the dinner each of the Authority Members offered their comments on the progress of the State Land Survey Authority to date and related their wishes for continued success in its future operation. Mr. Myers presented each of the Authority Members with a SLSA bench mark plaque as a momento [sic] of their service. The meeting adjourned until 9:00 a.m., June 6th.

     Chairman Daniel Kennedy called the meeting to order at the SLSA building, Rolla, at 9:00 a.m., June 6th. Present besides Mr. Kennedy were James Anderson, Richard Barr, Willard Eckhardt, Larry Fellows, and Robert Myers.

     The minutes of the May 16, 1974 meeting were reviewed. Line 5, Paragraph 4, Page 1, was corrected as follows: ....by Type I transfers. Minutes approved as corrected.

     Mr. Kennedy stated that it was his opinion a letter should be sent to the University of Missouri at Rolla informing them of the change in control of the State Land Survey Authority.

     The financial summary for June was noted.

     Mr. Myers reported the following contracts had been prepared and submitted for approval:

          National Geodetic Survey   Construction and use of    $7,000

                                     7 Bilby towers in Spring-

                                     field area.

          St. Louis County           Control search project      2,000

                                     5 contracts @ $400 ea.

          Warren County              Monumentation of five        $375

          (Robert Lewis)             corners

     Mr. Myers requested approval of the designated area standards for Urban, Resources Development, and Rural county classifications. The Authority adopted these classification standards as the upgrading criteria for counties. It was recommended that these standards be reviewed and revised at intervals as necessary.

     Mr. Myers reported on the following projects:

     Iron County survey project going very well. Thirty-six survey corners are to be investigated; 16 good corners have been found and monumentation started.

     Requests have been received from Chariton and Benton Counties for projects during Fiscal Year 1975.

     Six students are presently engaged in indexing microfilm in the SLSA repository. Records from 29 counties have been substantially filmed; indexes have been formally presented to five counties with indexes of 10 additional counties ready for issuing microfilm copies and indexes to be made. Records from 8 additional counties have been filmed and jacketed but not indexed.

     Mr. Myers reported the two Tesco Towers have been received, but the two-way radios are still on order.

     Motion made by Willard Eckhardt and seconded by Richard Barr, that the Authority chairman, Daniel Kennedy, be authorized to sign in behalf of the Authority, any necessary transfer documents. Motion carried.

     Dean Eckhardt moved that Mr. Myers and members of his staff be commended for their devotion and superior performance in developing and carrying out the functions of the Authority. Seconded by Mr. Anderson and so moved.

     Meeting adjourned at 10:55 a.m.

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transcribed by Steven E. Weible

May 16, 1974 Missouri State Land Survey Authority Meeting Minutes

STATE LAND SURVEY AUTHORITY

Minutes of Meeting

May 16, 1974

     The meeting of the State Land Survey Authority was held in Jefferson City at the Highway Patrol Academy building, May 16, 1974. Chairman Daniel Kennedy called the meeting to order at 11:00 a.m., with Messrs. James Anderson, Richard Barr, Willard Eckhardt, Wallace Howe, and Robert Myers present.

     The minutes of the April 4, 1974 meeting were approved as presented.

     The Financial Summary for the month of April was reviewed.

     Mr. Myers reported that he and Dr. Howe had attended a meeting April 25, 1974 in Jefferson City with Mr. Al Kemp, Robert Haake, and James Wilson concerning reorganization. At this time very little information is available. Messrs. Wilson, Haake and Kemp have been collecting and assembling information from agencies being transferred by Type I transfers to prepare a recommended reorganizational plan. This plan is to be presented to Governor Bond on May 16. As no funds were appropriated for personnel of the Office of the Director of the Department of Natural Resources, personnel will be shifted from existing state agencies. No open positions may be filled for the remainder of the Fiscal Year.

     Mr. Myers distributed copies of a draft entitled, "Horizontal Control Survey Specifications or Standards" for review and comment.

     A Control Design Diagram for the Liberty project was reviewed. The control design and specifications were prepared for a special situation and will not be published for use by other surveyors at this time. However it will be used for current contracts.

     Mr. Myers reported that the Capital Improvement bids had been opened on April 11, 1974. The low bid submitted was $42,755. This was considerably over the $38,400 appropriated for this project. This necessitates the plans to be reworked and the project rebid. Mr. Myers stated that adequate alternate bids had not been prepared for the first bidding. He expressed dissatisfaction with the handling of the Capital Improvement project so far.

     The 1975 Capital Improvement appropriation has been approved for $8500. This includes replacement of the heating system, driveway repair, and a chain link fence. No funds were allowed for a records vault.

     Mr. Myers reported that at the present time five UMR students have been employed to index microfilm until the end of FY 74. No Personal Service funds are anticipated for part time personnel in FY 75.

     Mr. Myers reported that $700 unencumbered funds remain in the Equipment Purchase & Repair account. Also release of the 3% reserve, or $2100, could be requested. Mr. Myers suggested that the 3% reserve be used to assist the Director of the Department of Natural Resources to furnish needed offices. Dean Eckhardt made a motion that these funds be used in the Department of Natural Resources, seconded by Richard Barr. Motion carried.

     Mr. Myers stated that remaining funds in Operations will be used for additional microfilm, tires, and other necessary supplies. If the 3% reserve is released it will be used on a St. Louis control search project.

     Mr. Myers reported that the cost of the Liberty project was less than the original estimate. This will enable the scope of the project to be expanded to use the budgeted funds.

     Mr. Myers stated that the City of Springfield has $10,000 available to expand the control network to the southern part of the city. This will necessitate the use of tall towers. These towers are available from National Geodetic Survey at $500 per tower minimum. Mr. Myers believes 6 or 7 towers will be needed. Funds will need to be encumbered in the near future.

     Mr. Myers reported that the Iron County project is moving along very well. A contract was made with Mr. Ronald Murphy for monumentation of corners. Norman Brown is working on the project.

     Mr. Myers reported that the Carter County project is progressing well and some good corners are being found. No SLSA funds were used to match the Federal funds in this project except for personnel time and expenses. Mr. Myers indicated that on future projects the SLSA would need to be reimbursed at least for travel expense.

     Mr. Myers stated that many requests for restoration work has been received. Several requests have been received from the St. Louis area. Mr. Myers is working on some preliminary drawings for a possible project in this Fiscal year, if funds are available.

     Mr. Barr reported that UMSL is setting up a survey "cram" course through UMR. It was the opinion of the Authority that Norman Brown could assist with these sessions if all activity is on his own time, including travel.

     At 2:30, Mr. Myers and Authority Members met with Mr. James Wilson, Director of the Department of Natural Resources, and Mr. Al Kemp at the Jefferson Bldg. Mr. Wilson reviewed reorganization to date, and stated that changes would be made; however these changes are indefinite at this date.

     Mr. Kennedy emphasized that the User Fee collected for use by the State Land Survey Authority should be continued to be used to carry out the functions of the Authority. Dean Eckhardt recommended that a professional advisory board be continued.

     The next meeting of the SLSA is tentatively planned for June 5 and 6, 1974.

     Meeting adjourned at 2:55 p.m.


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transcribed by Steven E. Weible

April 4, 1974 Missouri State Land Survey Authority Meeting Minutes

STATE LAND SURVEY AUTHORITY

Minutes of Meeting

April 4, 1974

     The meeting of the State Land Survey Authority was called to order at the State Land Survey Building by Chairman Daniel Kennedy at 9:00 a.m., April 4, 1974. Others present were Messrs. Richard Barr, Willard Eckhardt, Larry Fellows and Robert Myers. Mr. James Anderson joined the group at 10:30.

     The minutes of the meeting of March 7 were reviewed. Corrections were made as follows:

     Page 2, line 2 - word "State" changed to "Natural Resource"

     Page 2, line 11 - word "partisan" changed to "partisanship"

     Page 4, line 13, words "section corners" changed to "sections"

Minutes approved as corrected.

     The financial summary for the month of March was noted.

     The following expenditures for the fourth quarter were presented for approval:

          Personal Services - $33,833.57

     Expenditure approved.

          Equipment Purchase & Repair - $1,741.00

     Motion made by Dean Eckhardt, seconded by Richard Barr, that any necessary expenditures in Equipment Purchase & Repair could be made by the State Land Surveyor without further approval by the Authority. Motion carried.

          Operations - $27,914.50

     Mr. Myers suggested two programs to be considered for funding during the remainder of FY 74: 1) Extension of the pilot project in Iron County to monument corners, and 2) a control search co-op program in St. Louis County.

     Motion made by Dean Eckhardt, seconded by Richard Barr, that Mr. Myers be given authority to expend remaining Operations funds without further approval, with consideration given to a control search program in the St. Louis area. Motion carried.

     Mr. Myers stated that he was looking into the possibility of expending money from either the Equipment Purchase & Repair or Operations appropriation for repair of the driveway and parking lot at the SLSA building. Repairs could be made for approximately $1,000. The Division of Design and Construction will explore the feasibility of this repair work and notify Mr. Myers. Ample funds are available for this work.

     Mr. Myers reported that Mr. Joe Cassidy and Mr. James Schulen from the Division of Design and Construction; Mr. Hodge, architect; Mr. Heagler, engineer; and prospective bidders on the Capital Improvement project had met at the SLSA building on April 3. He stated that work specifications were very nebulous and bidders lacked interest in the project. Bids will be let April 11.

     Mr. Myers reported that at the 1975 Capital Improvement hearing he expressed the opinion that the SLSA was unhappy with the elimination of the records vault, but stressed the point that it be included in the 5-year Capital Improvement plan. The Capital Improvement appropriation includes completion of roof repair, replacement of heating system and repair of driveway.

     Mr. Myers stated that to date the 1975 appropriation for the regular budgets had all been lumped together and included in the appropriation for the Department of Natural Resources and the total budget cut by $260,000. This has not yet been passed by the Senate.

     Mr. Myers reported that Mrs. Rose Stough has resigned and Mrs. Dorothy Thompson hired to fill the clerk typist position.

     Mr. Myers stated that the Public Service Commission investigator had requested space in the SLSA building. It was agreed that action would be deferred until the Director of Natural Resources Department has been named.

     Mr. Myers requested authority to change the title of Arthur Jacobs from Chief, Administrative Services, to Surveyor. It was the opinion of the Authority that the title of Surveyor was more appropriate for the duties now being performed by Mr. Jacobs, and it was agreed that the change in title should be made.

     The Agency Plan and Recommendations prepared by Mr. Myers at the request of Mr. Al Kemp were reviewed. Several changes in content were recommended. A copy of this Plan and Recommendations will be forwarded to Mr. Kemp when the approved changes have been made.

     Adjourned for lunch.

     Mr. Myers reported on the status of the following projects:

     Microfilming - counties in the area of Truman Reservoir are being given high priority. Mr. McDermott presented a completed index of records to the Phelps County recorder on March 29th, and will present a completed index to the Montgomery County recorder on April 5.

     Corner Restoration - Carter County contract has been approved. Mr. Brown is working in Iron County on corner restoration project. The U.S. Forest Service has found a number of corners and coordinate values are being established. Mr. Wethington is working on the Liberty project monumenting main stations.

     Mr. Myers stated that the city of Springfield had contacted him concerning a possible control extension project. He will look into the possibility of this project in the near future. Mr. Myers will also look into a possible vertical control project in St. Louis.

     The next meeting date is tentatively May 16, 1974.

     Meeting adjourned.


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transcribed by Steven E. Weible

March 7, 1974 Missouri State Land Survey Authority Meeting Minutes

STATE LAND SURVEY AUTHORITY

Minutes of Meeting

March 7, 1974

     The meeting of the State Land Survey Authority was called to order at 9:00 a.m., March 7, 1974, by Daniel Kennedy, Chairman. Others present were James Anderson, Richard Barr, Willard Eckhardt, Wallace Howe and Robert Myers. Larry Fellows joined the group at 9:30 a.m.

     Minutes of the February 7, 1974, meeting were reviewed. It was agreed that the first sentence, paragraph one, page three, should be corrected to read as follows: Each employee must make satisfactory progress or the State Land Surveyor may terminate the employee's participation in the course. Minutes of the meeting were approved as corrected.

     The financial summary for February 1974 was reviewed.

     Preparation of a tentative Memo of Understanding to be presented to the Director of the Department of Natural Resources was discussed. The Reorganization Bill was discussed as to its possible effect on future SLSA operations.

     Mr. Myers reported on the following items:

          1) A bid on a 4-wheel drive vehicle has been accepted but delivery

             is not expected before 90 days.

          2) Outline of budgeted expenditures for the remainder of FY 74.

          3) Employment of part time personnel.

          4) Employment of clerk typist to fill recent vacancy.

     Mr. Louren Wood, Assistant Attorney General, and Mr. Al Kemp, SLSA reorganization analyst, joined the group at 9:50 a.m. Mr. Kemp reviewed sections of the Reorganization Bill as it applied to the State Land Survey Authority. Mr. Kemp stated he will be collecting and organizing data from agencies being transferred to the newly organized Department of Natural Resources. This information will be used by the Director in final reorganization of Natural Resource agencies.

     The possibility of the SLSA retaining an advisory Board was discussed.

     Dean Eckhardt expressed the following concerns in relation to the reorganization of the SLSA:

     1) That the User Fee is continued to be appropriated for support of SLSA objectives in a professional manner.

     2) Advisory regulations - advantages of support of professional surveyors, engineers, and lawyer in promoting these objectives.

     3) The lack of a buffer to protect the State Land Surveyor from political partisanship.

     Authority members requested that Mr. Kemp arrange a meeting of the Authority and the Director of the Department of Natural Resources before departmental plans have been finalized. Mr. Kemp indicated he would comply with this request.

     Dean Eckhardt suggested a change in Paragraph 3 of Model Transfer Agreement, Type I, to permit existing contracts to be modified during the 90-day freeze period.

     Mr. Kemp advised that Dr. Howe and Mr. Myers should cooperate to substantiate and justify a departmental plan that would be satisfactory to the State Geologist and the State Land Survey Authority. Any input of information from Authority members would be helpful. Mr. Kemp agreed that after the Director has been appointed, a memo of understanding, supplemented by a meeting of Authority members with the Director, would be advantageous.

     Mr. Myers stated that there was a possibility the SLSA would have occasion to enter into a contract with the Corps of Engineers before reorganization is finalized. Mr. Kemp and Mr. Wood advised that Mr. Myers should act on any contracts according to policy approved by the present Authority, and transfer all contracts to the Director of the Department of Natural Resources as transacted.

     Mr. Kemp requested that the SLSA pass a resolution permitting Mr. Myers to cooperate with him in preparing a plan for the Type I transfer.

     Adjourned for lunch.

     The meeting resumed at 1:00 p.m. with all Authority members and Mr. Myers present.

     The following resolutions were formulated by members of the Authority:

     Resolution I: Authorize Mr. Robert Myers to act in behalf or [sic] the State Land Survey Authority to cooperate with Mr. Al Kemp in implementing and preparing a recommended transfer agreement of this agency to the Department of Natural Resources. This transfer agreement will be signed by members of the Authority at time of transfer.

     Motion made by Dean Eckhardt, seconded by James Anderson that the above resolution be adopted. Motion carried.

     Resolution II: Request and authorize Robert Myers to prepare an agency plan and submit it to Mr. Kemp for consideration by the Director of Department of Natural Resources for inclusion in the departmental plan. Also, that the agency plan should include the recommendation that a State Land Survey Authority advisory board be provided.

     Motion made by Richard Barr, seconded by Dean Eckhardt, that Resolution II be adopted. Motion carried.

     Mr. Myers reported that the Capital Improvement proposal had been signed and submitted for bid. The House Appropriation Committee is holding its hearing on Fiscal Year 1975 Capital Improvement request for the SLSA on this date. Mr. Myers requested Mr. Jack Cooper to represent the SLSA at this hearing.

     Mr. Myers requested approval for purchase of automatic level equipment and invar rods; approximate cost is $2695. Motion made by Mr. Anderson, seconded by Mr. Barr, that purchase of above equipment be approved. Motion carried.

     Mr. Myers presented a request from Jack McDermott, Chief, Repository, to attend the National Microfilm Association meeting at Boston, Massachusetts, May 7-10. Estimated cost of attendance is $552. Motion made by Dean Eckhardt, seconded by Mr. Barr, that attendance by Mr. McDermott be approved. Motion carried.

     Mr. Myers requested approval to proceed with investigation of a possible project with the Corps of Engineers to restore section and quarter section corners in the area of Harry S. Truman Dam. The above project would involve approximately 150 sections at a cost of approximately $3,000 per section or $450,000 next Fiscal Year.

     Motion made by Dean Eckhardt that Mr. Myers be authorized to explore this project further and prepare a recommendation of action for the Board. Motion seconded by Mr. Barr. Motion carried.

     Mr. Myers reported that the Carter Co. project is near completion. Funds were available to extend each of the contracts; one for $550 and the other for $750.

     Mr. Myers requested approval to enter into new contracts with M. J. Huffman & Associates and S. H. Smith & Co., for a total of $3,000 for a search and evaluation project to include approximately nine corners. Monumentation of the corners would be included in the contracts. Motion made by Dean Eckhardt, seconded by Dr. Howe, that approval be given for Mr. Myers to negotiate the above contracts with Huffman and Smith. Motion carried.

     The next meeting of the SLSA is tentatively planned for April 4, 1974.

     Meeting adjourned at 4:00 p.m.


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transcribed by Steven E. Weible

February 7, 1974 Missouri State Land Survey Authority Meeting Minutes

STATE LAND SURVEY AUTHORITY

Minutes of Meeting

February 7, 1974

     The meeting of the State Land Survey Authority was called to order at 9:10 a.m. at the Land Survey Authority Building, Rolla, Missouri, by Chairman Daniel Kennedy. Others present were James Anderson, Richard Barr, Willard Eckhardt, Larry Fellows and Robert Myers.

     Minutes of the December 13th meeting were reviewed and approved with minor changes.

     Mr. Kennedy gave a brief report on the meeting of Messrs. Eckhardt, Myers and himself with the Deputy State Auditor. It was agreed that the meeting had been very useful. Mr. Kennedy stated that a report should be prepared by Messrs. Eckhardt, Kennedy and Myers for the file.

     Mr. Myers reported on the status of equipment being purchased.

          a) T-2 - requisition has been submitted.

          b) Microfilm camera to be delivered in 7 to 10 days.

          c) Processor to be delivered within 30 days.

          d) Bid for 4-wheel drive vehicle to be let on this date.

     The financial summary for January was noted.

     Mr. Myers reviewed the context of the recently adopted Reorganization Bill as it pertains to the State Land Survey Authority. He reported that as of this date no communication had been received concerning the reorganization. Mr. Kennedy suggested that a recommended plan of operation for the SLSA should be formulated and presented to the new controlling officials when reorganization is a reality; also that a record of accomplishment should be prepared by the Authority prior to being abolished.

     Mr. Myers reviewed the proposed Capital Improvement schedule for FY-74. The following work is planned: Tuckpoint and waterproof outside of main building; patch plaster inside walls throughout building; prime and paint inside walls, windows, doors, etc.; rebuild electrical fuse boxes and replace hazardous wires; convert Rooms G-3 and G-4 into office space; and replace outside building doors and jambs.

     Mr. Myers reported that at present nine students are employed part time indexing records. Eight of the students work approximately 10 hours per week and one student is presently working 35-40 hours per week while waiting for his school term to resume.

     It was agreed that the camera room should be adequately screened with temporary panel partitions rather than curtained off. It was the opinion of the Authority that this would be the most economical method at present.

     Mr. Myers reported the Governor's recommendation for FY-75 budget as follows:

          Personal Service               $138,855
          Equipment Purchase & Repair      10,000
          Operations                      100,405
          Federal and Other Sources        11,675
                      TOTAL..........    $260,935

          Capital Improvements            $12,800

     It was the consensus of the Authority that a letter should be sent to the Governor to again call attention to the urgent need for a land survey vault. It was agreed that Mr. Myers should write the letter to be signed by the Authority members.

     Mr. Myers requested approval of funds for participation of two Survey technicians in an ICS surveying course. Registration fee is $75 each and cost per course unit is $10. Fourteen units are available. Maximum cost would be $430 for the two employees. Each employee must make satisfactory progress in the course or the SLSA State Land Surveyor can terminate the employee's participation. Motion made by James Anderson, seconded by Richard Barr, that this course be made available to the two SLSA survey technicians. Motion carried.

     State Land Survey Authority policy concerning reimbursement for personnel subpoened [sic] to appear in court as expert witnesses was discussed. Mr. Myers will contact Mr. Loren Wood, Assistant Attorney General, for advisement of handling any possible fees received.

     Approval for attendance at the following meetings was requested: Robert Myers to attend meeting of Kentucky Section of ACSM on January 31, and the Iowa registered land surveyor's meeting in April; Daniel Kennedy to attend meeting of registered land surveyors in Alabama, February 26, and the Arkansas Association of Registered Land Surveyors meeting in Little Rock, April 19th. Part of expenses will be paid by the requesting organizations. Motion made by Willard Eckhardt, seconded by Richard Barr that attendance at the above meetings be approved.

     Mr. Jack McDermott, Chief of Repository, reported on his recent attendance at the Annual Microfilm meeting at Houston, Texas. James Matlock also attended the meeting. Mr. McDermott reported that microfilming of all recorded surveys in Franklin, Montgomery, Pulaski and Phelps Counties has been completed. A majority of the records in eleven additional counties have been filmed.

     Mr. Norman Brown, Chief of Surveys, reported on the following survey projects in progress:

          1) Pattonsburg
          2) Iron Co.
          3) Carter Co. (Ozark Scenic Riverways)
          4) Smithville
          5) City of Liberty

     The next meeting of the SLSA is tentatively scheduled for March 7th.

     Meeting adjourned at 3:30 p.m.


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transcribed by Steven E. Weible

December 21, 1973 Missouri State Land Survey Authority Meeting Minutes

MINUTES OF MEETING

December 21, 1973

     A meeting of the State Land Survey Authority was held at the Officer's Club at Fort Leonard Wood, Missouri, December 21, 1973. Authority members met at 6:30 p.m. to discuss the status of the Capital Improvement project. Mr. Myers reported that priorities in the program had been changed and were now acceptable to the State Land Survey Authority. A copy of the contract has been received from the Office of Design and Construction and Mr. Myers and Mr. Jacobs met with Mr. Edward Hodge and Mr. Heagler to discuss the project. Attending the meeting were Willard Eckhardt, Wallace Howe, Larry Fellows, Arthur Jacobs and Robert Myers.

     The next meeting of the Authority will be held January 17 at the State Land Survey Authority Building, Rolla, Missouri.


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transcribed by Steven E. Weible

December 13, 1973 Missouri State Land Survey Authority Meeting Minutes

MINUTES OF MEETING

State Land Survey Authority

December 13, 1973

     The meeting of the State Land Survey Authority was held December 15, 1973 at the State Highway Patrol Academy building, Jefferson City, Missouri. The meeting was called to order at 9:40 a.m. by Chairman Daniel Kennedy, with James Anderson, Richard Barr, Willard Eckhardt, Larry Fellows and Robert Myers present.

     The minutes of the November 15th meeting were reviewed. Paragraph 6, sentence 2, was revised to read, "All members, with Dr. Fellows abstaining, agreed..." Minutes approved as revised.

     A draft for revision of Paragraph 16.060 - Overtime--Compensatory Leave of the State Land Survey Authority Rules and Regulations was presented for approval. It was agreed that Line 2, Paragraph 2, be deleted from the draft. Dean Eckhardt made a motion that the draft be approved as revised. Seconded by Mr. Barr. Motion carried.

     The financial summary for November was noted.

     A bid for public liability insurance from Bumdiek [sp?] Insurance Agency, Carthage, was presented for review and recommendation. Approval was given to commit funds for this insurance.

     Mr. Myers submitted a proposed schedule of charges for documents distributed by the State Land Survey Authority. The new schedule is based on cost of materials and cost of search for documents. Motion made by Mr. Barr, seconded by Dr. Fellows that the price schedule be approved. Motion carried.

     Third quarter budget requests were approved as follows:

          Personal Services            $33,160.38

          Operations                    33,701.00

          Equipment Purchase & Repair   29,262.50

     Mr. Myers requested approval to attend a meeting in West Lafayette, Kentucky, January 31, and the Minnesota Land Surveyor's Association meeting in Minneapolis, Minnesota, February 21-23. Mr. Myers will speak at both meetings and all expenses except transportation will be paid by the two host organizations. Request approved.

     Approval was requested for Jack McDermott and James Matlock to attend a microfilm conference in Houston, Texas, January 15-18. Approximate cost of the trip will be $321 per person. Request approved.

     Attendance by Jack McDermott at the National Microfilm Meeting in Boston was not approved.

     Mr. Myers reported that communications concerning the Capital Improvements had greatly improved. The S.L.S.A. has received a copy of the contract and priorities have been changed following the November 15th meeting.

     Mr. Myers reported that budget figures as recommended by the Governor had been received by phone from Mr. Steve Gurwell, Budget Analyst. A S.L.S.A. budget of $260,935 has been recommended by the Governor for Fiscal year 1975. A request for $347,814 had been submitted. The four additional personnel requested were deleted along with the workload increase resulting form the added personnel. A total of $10,000 was recommended for purchase and repair of equipment for Fiscal Year 1975.

     Adjourned for lunch.

     Mr. Myers reviewed the proposed 1975 budget and items he planned to bring to the attention of the House Appropriation Committee during his appearance at 3:30 p.m. following the meeting of the S.L.S.A. Additional suggestions were offered by S.L.S.A. members.

     Mr. Myers presented a map detailing a proposed demonstration project in the City of Liberty, Missouri. Approval was given for Mr. Myers to proceed with a detailed proposal. Tentatively, 10 stations in Liberty would be occupied at an approximate cost of $400 each. It was the consensus of opinion that the City of Liberty should contribute $2,000 or approximately half of the cost. The S.L.S.A.'s share would include S.L.S.A. personnel time and expenses, plus additional funds if necessary.

     The next meeting of the Authority will be December 21 at Fort Leonard Wood at 6:00 p.m. Capital improvement plans will be reviewed at this meeting.

     Possible solutions to the fuel shortage were discussed in the event UMR is unable to provide the necessary fuel to heat the S.L.S.A. building.

     The meeting adjourned at 1:45 p.m. Mr. Myers, Dean Eckhardt, and Mr. Kennedy met with the Deputy State Auditor immediately following adjournment of the meeting.


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transcribed by Steven E. Weible

November 15, 1973 Missouri State Land Survey Authority Meeting Minutes

STATE LAND SURVEY AUTHORITY

Minutes of Meeting

November 15, 1973

     A special meeting of the SLSA was held at 9:00 a.m., November 15, 1973 at the Land Survey Authority Building, Rolla, Missouri. The meeting was called to order by Chairman Daniel Kennedy with James Anderson, Richard Barr, Willard Eckhardt, Larry Fellows, Robert Myers, and John Twitty, State Representative, present. The primary purpose of the meeting was to review the State Land Survey Authority Report of the State Auditor, July 1, 1970 through June 30, 1972, as released on November 5, 1973.

     Mr. Kennedy reviewed the SLSA's first year of operation and the developments that made it necessary for the SLSA to obtain additional funds for Repair and Replacement.

     Mr. Myers reviewed the steps leading to the audit of the SLSA, receipt of the initial report on October 30, 1973, and the final report on November 5th, 1973.

     The final audit report, as received November 5th, was studied in detail and comments made as to what remedial steps had already been taken.

     Representative Twitty, before leaving, expressed the opinion that the audit report had been released prematurely with some facts not expressing the actual case. He will make an effort to discuss these facts with the appropriate people.

     It was the opinion of the Authority members that an answer to the audit should be sent to the Office of the State Auditor. All members, with Dr. Fellows abstaining, agreed that a copy of the above answer should be sent to the Governor. Dean Eckhardt and Mr. Kennedy agreed to prepare an answer to the audit following the meeting.

     Mr. Myers asked for approval from the Authority members to hire additional temporary, part-time personnel with the unused funds available in Personal Services. These funds are available because all approved 1973-74 positions were not filled on July 1, 1973. Authority members approved hiring of additional personnel as long as the qualification requirements of the position are met.

     Mr. Myers presented proposed amendments to the SLSA Rules and Regulations. These amendments would make the SLSA employee sick and vacation leave in line with that of the State Merit System employees. Minor revisions were made to the amendments. Mr. Barr made a motion that the amendments be adopted as revised. Seconded by Dean Eckhardt. Motion carried.

     Changes in the Rules and Regulations concerning Overtime - Compensatory Leave were discussed briefly. Action on this amendment was deferred until the next SLSA meeting.

     Mr. Myers reviewed the Capital Improvements program and stated that the Division of Design and Construction is handling the contract for the work, and to date, the SLSA has had no control of the Capital Improvement appropriation. It was agreed that the Authority should write a letter to the Office of Design and Construction in an effort to obtain better communications between the offices in connection with the Capital Improvement program.

     Meeting adjourned for lunch.

     During the afternoon, Dean Eckhardt, Mr. Kennedy and Mr. Anderson drafted correspondence as approved during the morning session.

     Meeting adjourned at 4:00 p.m.


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transcribed by Steven E. Weible

October 25, 1973 Missouri State Land Survey Authority Meeting Minutes

STATE LAND SURVEY AUTHORITY

Minutes of Meeting

October 25, 1973

     The meeting of the State Land Survey Authority was called to order at 9:00 a.m., October 25, 1973 by Chairman Daniel Kennedy at the Land Survey Authority Building, Rolla, Missouri. Present besides Chairman Kennedy were James Anderson, Richard Barr, Willard Eckhardt, Larry Fellows and Robert Myers.

     Minutes of the September 27th meeting were reviewed. Paragraph 3, Page 1 was revised to read as follows:  "Mr. Myers called attention to an Executive Order concerning equal employment opportunities that had been received from the Office of the Governor. Dean Eckhardt will send a copy of the University of Missouri's affirmative action plan on equal employment opportunities for SLSA reference in adopting a plan as requested in the Executive Order." The last paragraph, Page 2 was revised to read, "....any request from the Attorney General (or other appropriate State agency), but until that time the SLSA cannot comment or take action." Minutes approved as corrected.

     A draft prepared by Arthur Jacobs entitled, "State Land Survey Authority Code of Fair Practices" was reviewed along with suggested changes drafted by Dean Eckhardt. Several additions and deletions were made. After complete review a motion was made by Mr. Barr, seconded by Mr. Anderson, that the Affirmative Action Plan be approved as revised. Motion carried. Mr. Kennedy and Dr. Fellows, in voting against the motion, expressed the opinion that the plan as presented was too voluminous and was not specific enough on timetable and goals.

     The revised SLSA Rules and Regulations and Personnel Policies and Procedures were reviewed and changes noted. Additional minor changes were suggested and approved. In Chapter 16.060, further inquiry will be made concerning carry over of compensatory time and Chapter 16.060 written in accordance with that finding. The Rules and Regulations and Personnel Policies and Procedures were approved as revised.

     The financial statement for October 1973 was noted. A transfer of "up to $3,000" to Data Processing from Surveying Services was approved.

     Mr. Myers reviewed the proposed Smithville Restoration Project, T. 53 N., R. 32 W., along with additional information received from Mr. Harvey Evans since the September 1973 meeting. Mr. Evans submitted the following cost for the project: Cost of survey, $23,149.72; additional monuments in gravel road, $65 each; additional monuments not in road, $40 each, or approximately $2,085.00. Approximate total cost of project is $25,234.72. Accuracy requirements and details of the project were discussed. Motion made by Mr. Anderson, seconded by Mr. Barr that this project be approved and authority given Mr. Myers to enter into a contract with Harvey Evans to complete the project. Minor modifications in the work detail can be negotiated by Mr. Myers in execution of the contract. Mr. Kennedy voted for the motion with the following stipulation: Mr. Myers will furnish to the SLSA a statement of accuracy required (what can be expected if corners are lost and have to be recovered, and what standard --rural, urban, etc.-- Myers expects to receive). Dr. Fellows and Dean Eckhardt abstained from voting. Motion carried.

     Mr. Myers requested approval of the following equipment purchase:

          Drafting Machine                250.00
          Survey Stands (2)             5,400.00
          Short Range EDM Equipment     6,000.00
          Camera (35 mm.)              11,000.00
          Processor                     4,280.00
          Densitometer & Accessories    1,000.00

Motion made by Mr. Barr that purchase of equipment be approved. Seconded by Dr. Fellows. Motion carried.

     All members reported that they had received a copy of the letter from Mr. Charles Valier acknowledging receipt of the memorandum concerning the Reorganization Bill. No further action will be taken at this time.

     The increased time factor involved in purchase approvals was discussed. An attempt will be made to allow for this time lapse in future purchases in order that the SLSA purchase schedule can be maintained.

     Mr. Myers reported that he and Mr. Jacobs had met with Robert Lee, Ed Hodge, and W. B. Heagler to discuss Capital Improvements. Mr. Myers reported that it appeared that the Capital Improvement contract would not follow the line items as approved in the budget. It was agreed that if the Capital Improvement request was approved by line item, an opinion should be obtained from the Attorney General's office before signing a contract not including all items as approved.

     Mr. Myers stated that he had talked to Mr. Peter Ruger, Assistant Attorney General, and that Mr. Ruger and the Attorney General plan to go to Nebraska in the near future to work out a settlement of the boundary dispute.

     Mr. Myers reported that a request for Mr. Brown to give a court deposition concerning surveys in Iron County had been received. Mr. Myers requested an opinion from the Authority on the policy the SLSA should adopt with court hearing procedures. Dean Eckhardt stated that procedure would probably vary in accordance with the type of request--whether the SLSA representative was requested to testify as an expert witness or a witness who had done the work. It was agreed that this should be cleared with Loren Wood, Assistant Attorney General.

     Mr. Myers requested approval to send a questionaire to all surveyors to obtain names of surveyors interested in entering into contracts with the SLSA. Request approved.

     The articles presented for review were approved for inclusion in the next issue of Survey Bulletin.

     Motion made by Dean Eckhardt, seconded by Mr. Kennedy that SLSA meetings be held the last Thursday of each month. Motion carried. The date for the next meeting is November 29th.

     Meeting adjourned at 4:45 p.m.


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transcribed by Steven E. Weible

General Process for the Resolution of Property Boundaries

Preliminary Resolution

- Examine record information and put the pieces together.

- Are the calls in adjoining tract descriptions calling for the same thing?

- Are they calling for something different?

- What will control the boundary location?

- What will the field crew be looking for?

- Are there any red flags or discrepancies in any of the descriptions?

- Calculate search areas based on the reconciled record information.


Search for Evidence

- Find enough evidence to “get on the system” with your search coordinates.

- Based on the reconciled record information, look for called-for corners.

- Half the battle is knowing where to look.

- If you don’t look for it, it is almost certain that you won’t find it.


Evaluate Evidence and Reconcile with Record Information

- Did you find the evidence called for in the record?

- Do the field measurements match the record?

- If not, is there an explanation?

- Was there additional uncalled for evidence that sheds light on the boundary location?

- Can you reconcile the red flags identified in the preliminary resolution.


Revise Search locations and Search for more Evidence

- Revise your preliminary resolution to match the evidence found.

- Identify refined search areas where nothing was found on the first attempt.

- Identify additional areas to search when the search area must be expanded.

- Return to the field and look for more evidence.


Final Conclusion

- Did you find the original called for corners?

- Did you find original uncalled for corners?

- Did you find later uncalled for corners?

- Will you accept or reject what you found?

- For corners not found, which legal principles apply?

- Do you feel confident with your conclusions?

- Does the evidence support your decision?

- If evidence is lacking, is your conclusion reasonable? sensible? equitable?


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from presentation by Steven E. Weible on May 10, 2014

September 27, 1973 Missouri State Land Survey Authority Meeting Minutes

STATE LAND SURVEY AUTHORITY

Minutes of Meeting

September 27, 1973

     The meeting of the State Land Survey Authority was called to order at 9:15 a.m. by Chairman Daniel Kennedy at the Land Survey Authority Building, Rolla, Missouri. Present besides Mr. Kennedy were James Anderson, Larry Fellows, Willard Eckhardt and Robert Myers. Richard Barr joined the group at 10:00 a.m.

     The minutes of the August 30th Authority meeting were approved as written.

     Mr. Myers called attention to an Executive Order concerning equal employment opportunities that had been received from the Office of the Governor. Dean Eckhardt will send a copy of the University of Missouri's affirmative action plan on equal employment opportunities for SLSA reference in adopting a plan as requested in the Executive Order.

     Mr. Myers stated that letters had been sent to Governor Bond, members of the House Reorganization Committee, and members of the Senate Reorganization Committee following the August 30th Authority meeting. Dean Eckhardt reported that he had talked to Mr. Charles Valier after he received the letter, and that Mr. Valier was more interested in the regulatory powers of the SLSA over other items mentioned in the letter. Mr. Myers stated that he had been contacted by Ms. Ann Tettlebaum for additional information, and copies of the SLSA advisory regulations were sent to Ms. Tettlebaum. Mr. Anderson reported that the Missouri Society of Professional Engineers would support the Authority in the Reorganization Bill.

     Mr. Myers brought the Authority up to date on action taken toward eliminating or raising the statutory limit on the State Surveyor's salary. Dr. Howe had talked to Mr. Charles Valier, Office of the Governor, and Mr. Valier had indicated that it was the intent to remove the statutory salary limits of the State Surveyor and State Geologist. Salaries of Department Heads would be set in the Reorganization Bill, and organization head salaries be adjusted accordingly. Therefore no action was taken by Mr. Myers.

     The Budget Request for 1975 was presented for final approval. Minor changes had been made after Mr. Myers' meeting with Mr. Steve Gurwell, budget analyst. It was agreed that a detail sheet on the user fee and budget requests through 1978 be submitted with the 1975 Budget Request. Budget approved for submission.

     The 1975 Capital Improvement budget request was approved.

     Expense summary for the month of September was noted.

     The following action on second quarter budget requests was taken:

     Personal Service request for $32,311.21. Motion made by Dean Eckhardt, seconded by Mr. Barr that request be approved. Motion carried.

     Equipment Purchase & Repair request for $32,282.00. Motion made by Mr. Barr, seconded by Dr. Fellows that request be approved. Motion carried. The following items were approved for immediate purchase:

               4 Microfilm readers
               1 4-Wheel drive vehicle

     Operation request for $55,467.00. Motion made by Mr. Anderson, seconded by Mr. Barr that Operations request be approved. Motion carried.

     Following approval of the quarterly budget requests, and prior to the arrival of Miss Julia Duke, the Missouri-Nebraska boundary dispute was reviewed and SLSA Members brought up to date on recent correspondence and telephone contacts with Miss Duke. Mr. Myers reviewed all previous activity he had encountered concerning the boundary dispute. It was agreed that the position of the SLSA is as follows: The SLSA is ready to cooperate and comply with any request from the Attorney General (or other appropriate State agency), but until that time the SLSA cannot comment or take action.

     Adjourned for lunch.

     At 1:30 p.m., SLSA Members met with Miss Julia Duke. Miss Duke outlined action that had been taken by herself and other parties involved in the Missouri-Nebraska dispute. Mr. Kennedy advised Miss Duke that the SLSA could take no action unless so requested by the Attorney General; also that at the present time the SLSA had no funds available for a project in the area. Upon request by the Attorney General's office, the SLSA would be ready to give technical assistance. Miss Duke indicated she had a better understanding of the SLSA position after meeting with the Authority.

     At 2:30 p.m. the general meeting of the SLSA resumed. Review of revised Rules and Regulations was deferred until the next Authority meeting.

     Mr. Myers reported that after a preliminary survey of contractors available for surveys to be executed for the National Park Service, letters were sent to M. J. Huffman & Associates and S. H. Smith & Co. requesting a design and proposal for the project. Mr. Myers requested approval to enter into two contracts totaling $11,675. Mr. Anderson made a motion that the contracts be approved, seconded by Mr. Barr. Motion carried.

     Mr. Myers reviewed a project including a majority of two townships to be completed by Mr. Harvey Evans under contract with the Corps of Engineers at Smithville, Missouri. Mr. Myers proposed that the SLSA complete either one or both of the townships, depending upon funds available. Mr. Myers requested approval to negotiate with Mr. Evans and return to the Authority for contract approval. Mr. Anderson made a motion that the request be approved. Seconded by Mr. Barr. Motion carried.

     Mr. Myers read a letter received from Mr. Teller, Bureau of Land Management, concerning the recording of BLM surveys. A proposed SLSA news release concerning delay of filing BLM surveys was reviewed. It was agreed that a copy of the news release be forwarded to Mr. Teller, requesting permission to include the release in the next SLSA Bulletin.

     The next meeting of the Authority is tentatively set for October 25th.

     Meeting adjourned at 4:00 p.m.


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transcribed by Steven E. Weible