STATE LAND SURVEY AUTHORITY
Minutes of Meeting
March 7, 1974
The meeting of the State Land Survey Authority was called to order at 9:00 a.m., March 7, 1974, by Daniel Kennedy, Chairman. Others present were James Anderson, Richard Barr, Willard Eckhardt, Wallace Howe and Robert Myers. Larry Fellows joined the group at 9:30 a.m.
Minutes of the February 7, 1974, meeting were reviewed. It was agreed that the first sentence, paragraph one, page three, should be corrected to read as follows: Each employee must make satisfactory progress or the State Land Surveyor may terminate the employee's participation in the course. Minutes of the meeting were approved as corrected.
The financial summary for February 1974 was reviewed.
Preparation of a tentative Memo of Understanding to be presented to the Director of the Department of Natural Resources was discussed. The Reorganization Bill was discussed as to its possible effect on future SLSA operations.
Mr. Myers reported on the following items:
1) A bid on a 4-wheel drive vehicle has been accepted but delivery
is not expected before 90 days.
2) Outline of budgeted expenditures for the remainder of FY 74.
3) Employment of part time personnel.
4) Employment of clerk typist to fill recent vacancy.
Mr. Louren Wood, Assistant Attorney General, and Mr. Al Kemp, SLSA reorganization analyst, joined the group at 9:50 a.m. Mr. Kemp reviewed sections of the Reorganization Bill as it applied to the State Land Survey Authority. Mr. Kemp stated he will be collecting and organizing data from agencies being transferred to the newly organized Department of Natural Resources. This information will be used by the Director in final reorganization of Natural Resource agencies.
The possibility of the SLSA retaining an advisory Board was discussed.
Dean Eckhardt expressed the following concerns in relation to the reorganization of the SLSA:
1) That the User Fee is continued to be appropriated for support of SLSA objectives in a professional manner.
2) Advisory regulations - advantages of support of professional surveyors, engineers, and lawyer in promoting these objectives.
3) The lack of a buffer to protect the State Land Surveyor from political partisanship.
Authority members requested that Mr. Kemp arrange a meeting of the Authority and the Director of the Department of Natural Resources before departmental plans have been finalized. Mr. Kemp indicated he would comply with this request.
Dean Eckhardt suggested a change in Paragraph 3 of Model Transfer Agreement, Type I, to permit existing contracts to be modified during the 90-day freeze period.
Mr. Kemp advised that Dr. Howe and Mr. Myers should cooperate to substantiate and justify a departmental plan that would be satisfactory to the State Geologist and the State Land Survey Authority. Any input of information from Authority members would be helpful. Mr. Kemp agreed that after the Director has been appointed, a memo of understanding, supplemented by a meeting of Authority members with the Director, would be advantageous.
Mr. Myers stated that there was a possibility the SLSA would have occasion to enter into a contract with the Corps of Engineers before reorganization is finalized. Mr. Kemp and Mr. Wood advised that Mr. Myers should act on any contracts according to policy approved by the present Authority, and transfer all contracts to the Director of the Department of Natural Resources as transacted.
Mr. Kemp requested that the SLSA pass a resolution permitting Mr. Myers to cooperate with him in preparing a plan for the Type I transfer.
Adjourned for lunch.
The meeting resumed at 1:00 p.m. with all Authority members and Mr. Myers present.
The following resolutions were formulated by members of the Authority:
Resolution I: Authorize Mr. Robert Myers to act in behalf or [sic] the State Land Survey Authority to cooperate with Mr. Al Kemp in implementing and preparing a recommended transfer agreement of this agency to the Department of Natural Resources. This transfer agreement will be signed by members of the Authority at time of transfer.
Motion made by Dean Eckhardt, seconded by James Anderson that the above resolution be adopted. Motion carried.
Resolution II: Request and authorize Robert Myers to prepare an agency plan and submit it to Mr. Kemp for consideration by the Director of Department of Natural Resources for inclusion in the departmental plan. Also, that the agency plan should include the recommendation that a State Land Survey Authority advisory board be provided.
Motion made by Richard Barr, seconded by Dean Eckhardt, that Resolution II be adopted. Motion carried.
Mr. Myers reported that the Capital Improvement proposal had been signed and submitted for bid. The House Appropriation Committee is holding its hearing on Fiscal Year 1975 Capital Improvement request for the SLSA on this date. Mr. Myers requested Mr. Jack Cooper to represent the SLSA at this hearing.
Mr. Myers requested approval for purchase of automatic level equipment and invar rods; approximate cost is $2695. Motion made by Mr. Anderson, seconded by Mr. Barr, that purchase of above equipment be approved. Motion carried.
Mr. Myers presented a request from Jack McDermott, Chief, Repository, to attend the National Microfilm Association meeting at Boston, Massachusetts, May 7-10. Estimated cost of attendance is $552. Motion made by Dean Eckhardt, seconded by Mr. Barr, that attendance by Mr. McDermott be approved. Motion carried.
Mr. Myers requested approval to proceed with investigation of a possible project with the Corps of Engineers to restore section and quarter section corners in the area of Harry S. Truman Dam. The above project would involve approximately 150 sections at a cost of approximately $3,000 per section or $450,000 next Fiscal Year.
Motion made by Dean Eckhardt that Mr. Myers be authorized to explore this project further and prepare a recommendation of action for the Board. Motion seconded by Mr. Barr. Motion carried.
Mr. Myers reported that the Carter Co. project is near completion. Funds were available to extend each of the contracts; one for $550 and the other for $750.
Mr. Myers requested approval to enter into new contracts with M. J. Huffman & Associates and S. H. Smith & Co., for a total of $3,000 for a search and evaluation project to include approximately nine corners. Monumentation of the corners would be included in the contracts. Motion made by Dean Eckhardt, seconded by Dr. Howe, that approval be given for Mr. Myers to negotiate the above contracts with Huffman and Smith. Motion carried.
The next meeting of the SLSA is tentatively planned for April 4, 1974.
Meeting adjourned at 4:00 p.m.
-------------------------------
transcribed by Steven E. Weible
-------------------------------
transcribed by Steven E. Weible
