STATE LAND SURVEY AUTHORITY
Minutes of Meeting
May 16, 1974
The meeting of the State Land Survey Authority was held in Jefferson City at the Highway Patrol Academy building, May 16, 1974. Chairman Daniel Kennedy called the meeting to order at 11:00 a.m., with Messrs. James Anderson, Richard Barr, Willard Eckhardt, Wallace Howe, and Robert Myers present.
The minutes of the April 4, 1974 meeting were approved as presented.
The Financial Summary for the month of April was reviewed.
Mr. Myers reported that he and Dr. Howe had attended a meeting April 25, 1974 in Jefferson City with Mr. Al Kemp, Robert Haake, and James Wilson concerning reorganization. At this time very little information is available. Messrs. Wilson, Haake and Kemp have been collecting and assembling information from agencies being transferred by Type I transfers to prepare a recommended reorganizational plan. This plan is to be presented to Governor Bond on May 16. As no funds were appropriated for personnel of the Office of the Director of the Department of Natural Resources, personnel will be shifted from existing state agencies. No open positions may be filled for the remainder of the Fiscal Year.
Mr. Myers distributed copies of a draft entitled, "Horizontal Control Survey Specifications or Standards" for review and comment.
A Control Design Diagram for the Liberty project was reviewed. The control design and specifications were prepared for a special situation and will not be published for use by other surveyors at this time. However it will be used for current contracts.
Mr. Myers reported that the Capital Improvement bids had been opened on April 11, 1974. The low bid submitted was $42,755. This was considerably over the $38,400 appropriated for this project. This necessitates the plans to be reworked and the project rebid. Mr. Myers stated that adequate alternate bids had not been prepared for the first bidding. He expressed dissatisfaction with the handling of the Capital Improvement project so far.
The 1975 Capital Improvement appropriation has been approved for $8500. This includes replacement of the heating system, driveway repair, and a chain link fence. No funds were allowed for a records vault.
Mr. Myers reported that at the present time five UMR students have been employed to index microfilm until the end of FY 74. No Personal Service funds are anticipated for part time personnel in FY 75.
Mr. Myers reported that $700 unencumbered funds remain in the Equipment Purchase & Repair account. Also release of the 3% reserve, or $2100, could be requested. Mr. Myers suggested that the 3% reserve be used to assist the Director of the Department of Natural Resources to furnish needed offices. Dean Eckhardt made a motion that these funds be used in the Department of Natural Resources, seconded by Richard Barr. Motion carried.
Mr. Myers stated that remaining funds in Operations will be used for additional microfilm, tires, and other necessary supplies. If the 3% reserve is released it will be used on a St. Louis control search project.
Mr. Myers reported that the cost of the Liberty project was less than the original estimate. This will enable the scope of the project to be expanded to use the budgeted funds.
Mr. Myers stated that the City of Springfield has $10,000 available to expand the control network to the southern part of the city. This will necessitate the use of tall towers. These towers are available from National Geodetic Survey at $500 per tower minimum. Mr. Myers believes 6 or 7 towers will be needed. Funds will need to be encumbered in the near future.
Mr. Myers reported that the Iron County project is moving along very well. A contract was made with Mr. Ronald Murphy for monumentation of corners. Norman Brown is working on the project.
Mr. Myers reported that the Carter County project is progressing well and some good corners are being found. No SLSA funds were used to match the Federal funds in this project except for personnel time and expenses. Mr. Myers indicated that on future projects the SLSA would need to be reimbursed at least for travel expense.
Mr. Myers stated that many requests for restoration work has been received. Several requests have been received from the St. Louis area. Mr. Myers is working on some preliminary drawings for a possible project in this Fiscal year, if funds are available.
Mr. Barr reported that UMSL is setting up a survey "cram" course through UMR. It was the opinion of the Authority that Norman Brown could assist with these sessions if all activity is on his own time, including travel.
At 2:30, Mr. Myers and Authority Members met with Mr. James Wilson, Director of the Department of Natural Resources, and Mr. Al Kemp at the Jefferson Bldg. Mr. Wilson reviewed reorganization to date, and stated that changes would be made; however these changes are indefinite at this date.
Mr. Kennedy emphasized that the User Fee collected for use by the State Land Survey Authority should be continued to be used to carry out the functions of the Authority. Dean Eckhardt recommended that a professional advisory board be continued.
The next meeting of the SLSA is tentatively planned for June 5 and 6, 1974.
Meeting adjourned at 2:55 p.m.
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transcribed by Steven E. Weible
